Patent & Tech Transfer Administrative Lead

California-Institute-of-Technology; Pasadena (CA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Paid time off

Job summary

Caltech in Pasadena, CA seeks an Administrative Specialist to perform complex docketing, clerical support for the Office of Technology Transfer and Corporate Partnerships. You will review USPTO documents, maintain patent databases, and coordinate with inventors, lawyers, and licensing staff to ensure accurate patent data and timely actions.

The ideal candidate has a Bachelor's degree, strong communication, organizational and multitasking skills, and experience with databases.

Qualifications

• Bachelor’s degree or equivalent.
• Excellent customer service, interpersonal, verbal and written communication.
• Strong organizational skills; multitask in evolving environments.
• Good judgment; able to work independently and in a team.
• Excellent computer skills, including experience with databases.

Responsibilities

• Perform complex docketing, administrative and clerical support for the Office of Technology Transfer and Corporate Partnerships.
• Review and understand USPTO documents and outside counsel materials; maintain patent databases for timely tracking of actions and deadlines.
• Coordinate with licensing staff, inventors, collaborators and law firms to ensure patent data accuracy.
• File patent/license documents, create and maintain records in PUTTS database, prepare correspondence to licensees and attorneys.
• Track and process Visiting Scientist Agreements; support sorting, printing, and organizing invention disclosures and patents.
• Provide general office support as assigned.

Skills

Bachelor's degree

Customer service

Organizational skills

Multitasking

Communication (oral and written)

Database experience

Education

Bachelor’s degree or equivalent

Tools

Databases

PUTTS database

Job description

Caltech in Pasadena, CA seeks an Administrative Specialist to perform complex docketing, clerical support for the Office of Technology Transfer and Corporate Partnerships. You will review USPTO documents, maintain patent databases, and coordinate with inventors, lawyers, and licensing staff to ensure accurate patent data and timely actions.

The ideal candidate has a Bachelor's degree, strong communication, organizational and multitasking skills, and experience with databases.