Administrative Operations & Events Coordinator

California-Institute-of-Technology; Pasadena (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Remote work after training

Job summary

Caltech invites applications for an Administrative Operations Assistant based in Pasadena, CA. You will support day-to-day office operations, coordinate events, assist with recruitment, and provide professional, high-level support in a collaborative environment.

The role requires strong organization, proficiency with Microsoft Office and Google Workspace, and the ability to manage multiple tasks while maintaining confidentiality.

Qualifications

• Three years of relevant administrative or office support experience, or an equivalent combination of education and experience.

Responsibilities

• Provide general office and administrative support, including routing inquiries, maintaining calendars, scheduling meetings and conference rooms, handling confidential information, and responding to routine staff requests. Provide backup support to other IPAC administrative staff as needed.

Skills

Microsoft Office

Google Workspace

Organizational skills

Communication skills

Customer service

Multitasking

Teamwork

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Caltech invites applications for an Administrative Operations Assistant based in Pasadena, CA. You will support day-to-day office operations, coordinate events, assist with recruitment, and provide professional, high-level support in a collaborative environment.

The role requires strong organization, proficiency with Microsoft Office and Google Workspace, and the ability to manage multiple tasks while maintaining confidentiality.