Patent Docketing Specialist - IP Assistant

Barnes-&-Thornburg-LL; Indianapolis (IN); On-site; USD 40,000 - 64,000; Full time

Job summary

Barnes & Thornburg is seeking an IP Assistant to support the IP Department with docketing, file maintenance, and document preparation. The role requires experience with U.S., PCT, and foreign patent applications and a solid understanding of patent lifecycle and deadlines.

The ideal candidate will handle correspondence, manage a weekly docket, and prepare filings for USPTO and international filings, while maintaining confidentiality and working both independently and in a team setting.

Qualifications

• Proven experience as an Intellectual Property Assistant or Patent Legal Assistant.
• Strong understanding of patent prosecution processes and associated deadlines.
• Excellent written and oral communication skills with attention to grammar and proofreading.

Responsibilities

• Reviews incoming mail for assigned attorney(s) and drafts appropriate correspondence and documents.
• Reviews and maintains weekly docket; coordinates with attorneys regarding deadlines.
• Prepares documents and filings for PCT and direct-filed foreign applications.
• Coordinates execution and legalization of U.S. and foreign formal documents as required.
• Prepares and electronically files with the USPTO documents including new U.S. and PCT applications and related filings.
• Prepares docket and portfolio reports as requested.

Skills

Patent docketing

Docket management

Legal correspondence

Attention to detail

Education

High school diploma

Bachelor’s degree preferred

Tools

Word

Excel

Outlook

iManage

CPi

Job description

Barnes & Thornburg is seeking an IP Assistant to support the IP Department with docketing, file maintenance, and document preparation. The role requires experience with U.S., PCT, and foreign patent applications and a solid understanding of patent lifecycle and deadlines.

The ideal candidate will handle correspondence, manage a weekly docket, and prepare filings for USPTO and international filings, while maintaining confidentiality and working both independently and in a team setting.