IP Legal Admin Assistant: Patent & Trademark Support

Socket.dev; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

Barnes & Thornburg LLP in Chicago seeks a highly organized legal administrative assistant to support Intellectual Property attorneys. The role requires experience with patent/trademark matters, discretion on confidential matters, and proactive workflow management.

Responsibilities include docketing, correspondence drafting, file maintenance, calendar management, travel coordination, and time entry/billing support. Core hours apply with potential overtime.

Qualifications

• Minimum 5 years of experience as a legal administrative assistant in a law firm.
• At least 2 years supporting patent and trademark attorneys.
• Strong organizational skills and ability to manage multiple priorities.
• Advanced proficiency in Microsoft Office Suite and related legal software.

Responsibilities

• Prepare correspondence, memoranda, and other legal documents from drafts.
• Draft standard correspondence and routine documents.
• Prepare and upload patent documents for filing with the USPTO.
• Update the patent docketing system to reflect actions taken.
• Maintain and update document management system and files.
• Open new files, perform conflict checks, and manage calendars.

Education

High school diploma

Tools

Microsoft Office Suite

Intapp Time

Linear

Emburse Enterprise

Adobe Pro

iManage

Workshare Compare

Job description

Barnes & Thornburg LLP in Chicago seeks a highly organized legal administrative assistant to support Intellectual Property attorneys. The role requires experience with patent/trademark matters, discretion on confidential matters, and proactive workflow management.

Responsibilities include docketing, correspondence drafting, file maintenance, calendar management, travel coordination, and time entry/billing support. Core hours apply with potential overtime.