IP Legal Assistant

Harness IP; Herndon (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Harness IP is seeking a detail-oriented Patent Assistant to support patent attorneys through the application process. You will help with prosecution, deadlines, drafting, and billing while maintaining filing systems. Training on USPTO and WIPO platforms will be provided to strengthen your skills.

The role emphasizes organization, communication, and efficient handling of tasks for multiple attorneys, with a hybrid in-office schedule in Herndon, VA.

Qualifications

• 3+ years related experience in legal/patent support or admin roles.
• Proficient with MS Office and quick learner of new software.
• Strong attention to detail and organizational skills.
• Good written and verbal communication; ability to prioritize tasks.

Responsibilities

• Prepare patent documents and formal papers.
• Assist with responses to U.S. Office Actions.
• Proofread and file patent applications and responses.
• Manage deadlines and client databases; assist with billing.
• Communicate with foreign counsel and maintain filing systems.

Skills

MS Office proficient

Deadline management

Attention to detail

Strong communication

Hybrid work readiness

Education

Associate degree or higher

Tools

USPTO/WIPO eFiling systems

Job description

Description

Job Summary

We are seeking a detail-oriented and motivated Patent Assistant to join our dynamic legal team. The ideal candidate will play a crucial role in supporting patent attorneys and clients through the patent application process. This position entails providing patent prosecution support, managing deadlines, drafting documents, billing, and maintaining filing systems. This role is critical in organizing tasks to ensure priorities are met for assigned attorneys. Top tier training will be provided on USPTO and WIPO efiling systems, patent searching systems, and utilizing our robust systems.

Key Responsibilities

• Prepare patent application documents and formal papers.
• Assist with the preparation of responses to U.S. Office Actions.
• Proofread and file patent applications and Office Action responses.
• Correspond with Foreign Associate Counsel.
• Handle incoming mail and email and track deadlines.
• Manage client databases and status updates.
• Respond to client inquiries.
• Use MS Office and other firm applications for tasks.
• Assist with client billing.
• Interact professionally with
• Training will be provided.

Qualifications

• At least 3 years of related experience.
• Proficient in MS Office (Word, Excel) and ability to efficiently learn new software.
• Ability to effectively learn complex processes to navigate critical procedures.
• Strong attention to detail and communication skills.
• Strong organization skills and an ability to prioritize.
• Willingness to occasionally work overtime if needed.
• Ability to work in the office at least 3 days per week (hybrid).

Education

• An equivalent combination of related education and/or experience may be considered.
• An associate degree or higher is ideal.

We offer a comprehensive benefits package, competitive pay based on experience and skill, and we provide comprehensive training and support. Let us know if you are ready to take on a career in intellectual property where your career can shine. At Harness IP, you would join an energetic team with a quest to protect the future of innovation!