Passport & City Clerk I — Admin & Records

City of Nampa Human Resources; Nampa (ID); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PERSI Retirement Plan

401 (k) & 457 Retirement Plans

11 Paid Holidays

Paid Time Off

Life Insurance

Job summary

The City Clerk Specialist I position is an entry-level role in the City Clerk's Office of the City of Nampa. You will be a vital point of contact for citizens and staff, handling passport applications, licenses, and notary work under supervision.

Key duties include maintaining records, cash handling, and responding to inquiries. Requires a high school diploma, plus ability to obtain passport agent certification and notary status within specified timelines.

Qualifications

• High School Diploma or GED required.
• Two years of general administration, clerical support, customer service, and cash handling experience required.
• Ability to become a Certified Passport Acceptance Agent within 60 days of hire.
• Ability to obtain a Notary Public for Idaho within one year of employment.

Responsibilities

• Process passport applications and maintain passport records for the U.S. Department of State.
• Maintain accurate records of passport appointments and related materials.
• Provide clear information to the public and assist with processing business license applications and permits.
• Perform cash receipting and balance cash drawer; maintain transaction records.
• Answer multi-line phone system and assist with city email account.
• Distribute mail and packages; may deliver passport envelopes to post office.
• Serve as Notary Public and manage document scanning/indexing.

Skills

MS Office Suite

Customer service

Cash handling

Record keeping

Communication

Time management

Education

High School Diploma or GED

Passport Acceptance Agent certification within 60 days

Notary Public within 1 year

Tools

MS Office Suite

Job description

The City Clerk Specialist I position is an entry-level role in the City Clerk's Office of the City of Nampa. You will be a vital point of contact for citizens and staff, handling passport applications, licenses, and notary work under supervision.

Key duties include maintaining records, cash handling, and responding to inquiries. Requires a high school diploma, plus ability to obtain passport agent certification and notary status within specified timelines.