PartTime Administrative Accounting Coordinator

Snelling Recruiting and Executive Search; Longmont (CO); On-site; USD 39,000 - 41,000; Part time

Benefits offered by this job

PTO

IRA match

Job summary

Snelling Recruiting and Executive Search in Longmont, CO seeks an Administrative & Accounting Coordinator for a part-time role Tue–Thu, 7:30 a.m. to 4:00 p.m., Direct Hire.

You'll deliver exceptional customer service, handle invoices, payments, and basic payroll tasks, using Excel and Timekeeping systems. The position offers PTO, IRA matching, and a collaborative environment where your contributions impact efficiency and accuracy.

Qualifications

• Experience in customer service, office administration, or accounting support.
• Familiarity with accounts payable/receivable and payroll processes.
• Proficient in Excel and MS Office with strong attention to detail.
• Ability to work independently while collaborating with a small team.
• Experience with timekeeping systems is a plus (Icon Time Systems).
• Strong communication and organizational skills.

Responsibilities

• Serve as the first point of contact for customers, vendors, visitors, and employees.
• Manage customer invoices, review shipments, and send invoices.
• Process payments, match deposits, and assist AR collections.
• Review vendor invoices and process payments; remit vouchers.
• Post ACH payments and reconcile bank statements.
• Assist with AP/AR activities using AI-assisted tools.
• Process bi-weekly payroll and track PTO requests.
• Prepare new hire packets and assist with onboarding and benefits enrollment.
• Maintain accounting inbox and organized records; support the Controller.

Skills

Customer service

Accounts payable

Accounts receivable

Payroll processing

Excel

Timekeeping systems

Office administration

Attention to detail

Multitasking

Tools

Icon Time Systems

Microsoft Excel

Microsoft Office

Job description

Are you looking for:

• Leadership that believes family and health come before work?
• Opportunities to learn and grow your career?
• A support position where you will make an impact?

Administrative & Accounting Coordinator

Pay: $28-$30/hour DOE + Benefits

Location: Longmont, CO

Schedule: Part-Time | Tuesday–Thursday | 7:30 a.m. - 4:00 p.m.

Position Type: Direct Hire

Administrative & Accounting Coordinator:

• Diversity in your work day to keep you challenged - you'll never get bored!
• Collaborative manufacturing environment where teamwork and communication are valued.
• Opportunity for growth based on your interests - develop your career how you want.
• Stable, growing organization where your work makes a direct impact.
• Contribute your ideas to help improve efficiency, accuracy, and customer service.
• PTO and IRA Match.

How you will spend your time as an Administrative & Accounting Coordinator:

• Deliver exceptional customer service by serving as the first point of contact for customers, vendors, visitors, and employees.
• Answer incoming phone calls promptly and professionally.
• Prepare and send customer invoices by reviewing outbound shipments and shipping documentation.
• Process customer payments, match deposits to invoices, and assist with accounts receivable collections.
• Review vendor packing slips and invoices for discrepancies and process vendor payment remittance advice.
• Post ACH payments and reconcile bank statements.
• Assist with accounts payable and accounts receivable activities utilizing AI-assisted accounting tools.
• Process bi-weekly payroll, verify employee timecards using Icon Time Systems, and ensure PTO requests are accurately tracked.
• Create new hire packets, scan onboarding documentation, and assist with employee benefit enrollments.
• Manage the accounting inbox and maintain organized electronic and paper records.
• Support the Controller with administrative and accounting projects.
• Use Microsoft Excel and other Microsoft Office applications to maintain records and reports.
• Maintain a clean, organized, and professional office environment.
• Communicate effectively with customers, vendors, and coworkers while helping improve internal processes.

Skills & experience we would like you to have as an Administrative & Accounting Coordinator:

• Outstanding customer service and communication skills with a positive, professional attitude.
• Previous experience in customer service, office administration, accounting support, payroll, HR administration, or a similar multi-functional role.
• Experience with accounts receivable, accounts payable, payroll, or bookkeeping preferred.
• Intermediate Microsoft Excel skills and proficiency with Microsoft Office.
• Experience with payroll or timekeeping systems (Icon Time Systems is a plus).
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• High attention to detail and accuracy.
• Ability to work independently while collaborating effectively with a small team.