Accounting & Administrative Coordinator(Temporary/Part-Time)

QUICK USA; Los Angeles (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

QUICK USA is seeking an Accounting & Administrative Coordinator for a part-time, temporary role in Los Angeles. The position supports AP/AR, payroll processing, expense tracking, tax compliance, and general admin tasks in a hybrid work setting.

The ideal candidate has experience in administrative or accounting work and proficient use of Microsoft Excel. This role involves collaborating with HR, handling vendor communications, and maintaining accurate financial records.

Qualifications

• Experience in administrative or accounting work.
• Experience using Microsoft Excel.

Responsibilities

• Review AP/AR processes and support payments and invoicing.
• Process payroll data and assist with payroll reconciliations.
• Track expenses and prepare expense reports.
• Support sales reporting and tax compliance tasks.
• Assist with HR paperwork, background checks, and vendor communications.
• Maintain inventory and procurement records.

Tools

Microsoft Excel

Job description

[ Position ]

Accounting & Administrative Coordinator (Temporary/Part-Time)

[ Summary ]

We seek a detail-oriented and organized Accounting & Administrative Coordinator to support our financial and administrative operations. This role will be responsible for managing accounts payable and receivable, processing payroll, tracking expenses, and assisting with administrative tasks to ensure smooth business operations. The ideal candidate will have a strong background in accounting, financial reporting, and office administration.

[ Essential Duties ]

Accounts Payable (AP)

• Review vendor invoices, verify pricing, and ensure alignment with purchase orders.
• Obtain necessary approvals and process payments in a timely manner.
• Record accounts payable transactions in the accounting system and communicate with vendors as needed.

Accounts Receivable (AR)

• Handle invoicing and collections for third-party events.
• Process online sales transactions (UBER/ Doordash) and reconcile them with bank deposits.
• Maintain accurate records of payments and follow up on overdue accounts when necessary.

Payroll Processing

• Gather payroll data and generate reports for bi-weekly payroll processing.
• Submit payroll reports for review and ensure accuracy in employee compensation.
• Collaborate with HR to verify employee time-off records and payroll adjustments.

Expense Management

• Monitor and process payments for business expenses, including office supplies and vendor services.
• Reconcile receipts with invoices and employee reimbursements.
• Ensure timely and accurate entry of expenses into the accounting system.

Sales Reporting

• Track and record online sales transactions and deposits.
• Generate and format monthly sales reports for management review.
• Maintain financial data records for bookkeeping purposes.

Tax Compliance

• Prepare tax-related reports from sales platforms and business transactions.
• Work with external accountants to ensure accurate and timely sales tax filings.
• Stay informed of tax deadlines and regulatory requirements.

Administrative & HR Support

• Assist with new hire background checks and HR documentation.
• Manage incoming and outgoing business mail, ensuring timely handling of important correspondence.
• Support inventory-related administrative tasks, including processing returns and managing obsolete stock.

Procurement & Inventory Management

• Order operational supplies, packaging materials, and other business essentials.
• Coordinate purchasing of raw materials and finished goods for daily operations.(TBC)
• Maintain inventory records and update cost-tracking spreadsheets regularly.

Other Operational Tasks

• Maintain and update employee attendance records.
• Record cost-related information in financial systems.
• Ensure proper documentation of waste disposal and compliance with company policies.
• Providing other administrative support as needed.

[ Working Hours / Working style ]

14h/Week (Schedule is flexible), Hybrid (e.g. 7hours * twice a week and once in the office)

[ Working Location ]

Abbot Kinney, LA, CA

[ Salary / Benefit ]

$22/h

[ Qualifications ]

Required:

• Experience in administrative or accounting work
• Experience using Microsoft Excel