Parts & Procurement Specialist

ACTS Fleet Maintenance, Inc.; Knoxville (TN); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off (PTO)

401(k) Company Matching

Professional Development Opportunities

Job summary

ACTS Fleet Maintenance, Inc. in Knoxville, TN is seeking a Parts & Procurement Specialist to source and manage fleet maintenance parts. You will build vendor relationships, negotiate terms, and maintain accurate purchasing and inventory records to support fast-moving service operations.

The role emphasizes strong Excel skills, inventory control expertise, and the ability to coordinate with technicians and managers to ensure timely parts availability. A valid driver's license is required.

Qualifications

• Minimum 3 years in parts procurement, purchasing, inventory management, supply chain, fleet maintenance, automotive, diesel, or related industries.
• Strong understanding of inventory control and purchasing principles.
• Proficiency with Microsoft Excel and MS Office.

Responsibilities

• Source and procure automotive, diesel, and fleet maintenance parts, materials, and supplies.
• Develop and maintain relationships with vendors, suppliers, and manufacturers.
• Negotiate pricing, delivery schedules, and purchasing agreements to maximize value.
• Create and manage purchase orders, ensuring timely and accurate processing.
• Track orders from placement through delivery and resolve supply chain issues.
• Monitor inventory levels and implement inventory control procedures.
• Coordinate with technicians and service managers to identify parts requirements and prioritize urgent orders.
• Evaluate supplier performance based on pricing, quality, availability, and service.
• Maintain accurate purchasing, receiving, and inventory records.
• Research alternative suppliers and parts solutions to reduce costs and improve availability.
• Ensure compliance with company purchasing policies and quality standards.
• Assist in forecasting parts usage and supporting budgeting efforts.
• Support continuous improvement initiatives related to inventory management and procurement processes.

Skills

Excel

Inventory management

Communication

Organizational skills

Time management

Driver's license

Independent work

Education

High School Diploma or GED

Associate's or Bachelor's degree in Business or Supply Chain

Tools

ERP systems

Procurement software

Job description

About Acts Fleet Maintenance

At ACTS Fleet Maintenance, we're more than a fleet service company—we're a team of dedicated professionals committed to keeping commercial fleets safe, reliable, and on the road. Founded on faith, integrity, and a passion for exceptional service, ACTS has become one of the fastest-growing commercial fleet maintenance companies. We provide preventive maintenance, inspections, diagnostics, and repair services to companies that depend on their vehicles every day. As we continue expanding into new markets, we're looking for talented individuals who want to grow with us. Our culture is built on our core values of Safety, Integrity, Quality, Urgency, Professionalism, Accountability, Teamwork, and Customer Service. We believe that investing in our employees is the key to our success, which is why we offer opportunities for professional development, career advancement, ongoing training, and leadership growth. Whether you're an experienced technician, a skilled leader, or beginning your career, you'll find an environment where your work matters, your contributions are recognized, and your future is supported. If you're looking for more than just a job—if you're looking for a long-term career with a company that's Driven to Safety and committed to excellence—we'd love to have you join our team.

Position Summary

The Parts & Procurement Specialist is responsible for sourcing, purchasing, tracking, and managing parts and materials necessary to support fleet maintenance operations. This role serves as a critical link between technicians, vendors, and management by ensuring the timely acquisition of high-quality parts at competitive prices while maintaining inventory accuracy and operational efficiency. The ideal candidate will possess strong organizational, analytical, and communication skills, have experience in automotive, diesel, or fleet maintenance parts procurement, and demonstrate the ability to build and maintain productive supplier relationships.

Key Responsibilities

• Source and procure automotive, diesel, and fleet maintenance parts, materials, and supplies.
• Develop and maintain relationships with vendors, suppliers, and manufacturers.
• Negotiate pricing, delivery schedules, and purchasing agreements to maximize value.
• Create and manage purchase orders, ensuring timely and accurate processing.
• Track orders from placement through delivery and resolve any supply chain issues.
• Monitor inventory levels and implement inventory control procedures.
• Coordinate with technicians and service managers to identify parts requirements and prioritize urgent orders.
• Evaluate supplier performance based on pricing, quality, availability, and service.
• Maintain accurate purchasing, receiving, and inventory records.
• Research alternative suppliers and parts solutions to reduce costs and improve availability.
• Ensure compliance with company purchasing policies and quality standards.
• Assist in forecasting parts usage and supporting budgeting efforts.
• Support continuous improvement initiatives related to inventory management and procurement processes.

Required Qualifications

• High School Diploma or GED required.
• Minimum of 3 years of experience in parts procurement, purchasing, inventory management, supply chain, fleet maintenance, automotive, diesel, or related industries.
• Strong understanding of inventory control and purchasing principles.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication abilities.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Valid driver's license and reliable transportation.

Preferred Qualifications

• Associate's or Bachelor's degree in Business, Supply Chain Management, Logistics, Automotive Technology, or a related field.
• Experience in fleet maintenance, trucking, heavy equipment, or diesel service environments.
• Experience with procurement software, ERP systems, or inventory management systems.
• Knowledge of vendor contract management and strategic sourcing practices.
• Certification in Supply Chain, Purchasing, or inventory Management is a plus.

Physical Requirements

• Ability to frequently walk, stand, bend, and lift up to 50 pounds.
• Capability to inspect and accurately identify automotive and fleet maintenance parts.

Benefits Include

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off (PTO)
• 401(k) Company Matching
• Professional Development Opportunities

Schedule

• Monday through Friday
• Day Shift

Work Location

Knoxville, TN

Candidates must be able to reliably commute to or relocate to the Knoxville area prior to employment.

Equal Opportunity Employer

ACTS Fleet Maintenance is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.