Parts Operations & Inventory Administrator

Barry-Wehmiller Companies Inc.; Phillips (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

BW Papersystems, part of the Barry-Wehmiller Group, seeks an Administrative Assistant – CO Parts to support daily parts processes across CSRs, RRT, vendors, and Supply Chain. You will own transactional workflows, ensure accuracy, and drive continuous improvement to order management and revenue tasks.

Ideal candidates are highly organized, detail‑oriented, and capable of navigating multiple systems while communicating effectively with cross‑functional teams.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities.
• High level of attention to detail and accuracy in documentation.
• Strong written and verbal communication across departments.
• Ability to independently follow through on items and resolve routine issues.
• Comfortable working with ERP systems, spreadsheets, and business data.
• Proficiency with Microsoft Excel, Outlook and MS Office applications.

Responsibilities

• Inventory & floor stock management across CO Parts and related teams.
• Process freight charges and resolve discrepancies with internal stakeholders.
• Handle drop ship processing and monitor outstanding shipments.
• Manage machine backorders with cross-functional coordination.
• Process intercompany orders and ensure accurate pricing and docs.
• Prepare recurring margin reports and assist with analyses.
• Process approved customer credits and maintain supporting docs.
• Develop standard work instructions and support process improvements.

Skills

Organizational skills

Attention to detail

Communication skills

Cross-department collaboration

ERP systems proficiency

Excel proficiency

Tools

ERP systems

Power BI

Job description

BW Papersystems, part of the Barry-Wehmiller Group, seeks an Administrative Assistant – CO Parts to support daily parts processes across CSRs, RRT, vendors, and Supply Chain. You will own transactional workflows, ensure accuracy, and drive continuous improvement to order management and revenue tasks.

Ideal candidates are highly organized, detail‑oriented, and capable of navigating multiple systems while communicating effectively with cross‑functional teams.