Parts Operations Administrator - Inventory & Freight

Barry-Wehmiller Companies Inc.; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Barry-Wehmillier Papersystems, part of the Barry-Wehmiller Group, is seeking an Administrative Assistant to support CO Parts operations in Phillips, WI. The role focuses on inventory management, freight processing, drop ship handling, and backorder resolution while collaborating with CSRs, RRT, and Supply Chain to ensure accurate and timely processing.

The ideal candidate will be highly organized, detail-oriented, and proficient with ERP systems and Microsoft Office tools.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities.
• High level of attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work effectively across multiple departments and functional teams.
• Ability to independently follow through on open items and resolve routine issues.
• Comfortable working with ERP systems, spreadsheets, reports, and business data.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to learn internal systems, processes, and product structures.

Responsibilities

• Maintain floor stock and inventory records for CO Parts.
• Process freight charges and credits for CO Parts orders.
• Process and monitor drop ship orders and shipments.
• Manage machine backorders and coordinate with internal teams.
• Process intercompany orders and ensure accurate pricing and documentation.
• Prepare recurring CO Parts margin reports and distribute to leaders.
• Support with credits and adjustments and investigate discrepancies.
• Develop standard work instructions and provide backup coverage.

Skills

Organizational skills

Attention to detail

Communication skills

ERP systems

Excel

Outlook

Microsoft Office

Cross-functional collaboration

Problem solving

Tools

ERP systems

Job description

Barry-Wehmillier Papersystems, part of the Barry-Wehmiller Group, is seeking an Administrative Assistant to support CO Parts operations in Phillips, WI. The role focuses on inventory management, freight processing, drop ship handling, and backorder resolution while collaborating with CSRs, RRT, and Supply Chain to ensure accurate and timely processing.

The ideal candidate will be highly organized, detail-oriented, and proficient with ERP systems and Microsoft Office tools.