Parts Inventory Specialist

Apex Material Handling Corp.; Aurora (IL); On-site; USD 35,000 - 52,000; Full time

Job summary

Apex Material Handling Corp. is seeking a Parts Inventory Coordinator to manage inventory levels, process inbound material, and support parts sales. This role requires meticulous record-keeping, basic math, and strong communication with customers and technicians.

Responsibilities include cycle counts, reporting, and cost validation, with opportunities to assist in deliveries and vendor coordination. The position follows a Monday–Friday schedule and reports to the Parts Manager.

Qualifications

• High School Diploma required.
• Microsoft Excel, Word, Outlook proficiency required.
• Drivers’ License required.
• Experience: One year preferred in inventory or related role.
• Familiarity with inventory management concepts helpful.
• Ability to read and follow procedures.
• Strong communication and math skills.
• Ability to work in an office with industrial elements.

Responsibilities

• Maintain proper material inventory levels and adjust as needed.
• Recommend stocking purchases for new items.
• Receive and post inbound material into inventory system.
• Cost inbound materials within industry standards.
• Perform weekly cycle counts of material.
• Create, interpret and analyze Inventory reports.
• Back up to parts sales over the counter to customers when needed.
• Arrange delivery or shipment of parts as required.
• Back up to all incoming phone calls for company and parts as needed.
• Receive and stock parts.
• Prepare parts requisitions for customers and technicians when needed.
• Update a perpetual inventory system and verify stock counts.
• Conduct quarterly physical inventory of parts room and service vehicles.
• Determine correct part numbers and pick parts for orders.
• Issue parts to service personnel for PM, service jobs, warranty, etc.
• Research availability and pricing not in manuals.
• Order parts from contracted vendors when needed.
• Prepare and cost parts invoices for customers and internal departments.
• Occasional use of company vehicle for pickups/deliveries.
• Maintain a clean and safe work area.
• Respond to emails within 24 hours or sooner.
• Maintain communication with management on customer issues.
• Promote safe work practices.
• All duties may change at management discretion.

Skills

Material handling knowledge

Inventory management

Customer service

Problem solving

Communication skills

Safety awareness

Arithmetic accuracy

English communication

Organizational skills

Prioritization

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Driver's License

Job description

Apex Material Handling Corp. is seeking a Parts Inventory Coordinator to manage inventory levels, process inbound material, and support parts sales. This role requires meticulous record-keeping, basic math, and strong communication with customers and technicians.

Responsibilities include cycle counts, reporting, and cost validation, with opportunities to assist in deliveries and vendor coordination. The position follows a Monday–Friday schedule and reports to the Parts Manager.