Parts Inventory & Shipping Coordinator

R.D. Offutt Company; Boardman (OR); On-site; USD 36,000 - 60,000; Full time

Job summary

Threemile Canyon Farms is seeking a Parts Inventory Admin to oversee daily inventory operations at our Boardman, Oregon location. The role combines office tasks with hands-on warehouse duties, including receiving, stocking, and coordinating shipments.

You will process invoices, maintain records, and generate reports to ensure accuracy. The ideal candidate has experience in inventory control or shipping/receiving, strong attention to detail, and solid communication skills.

Qualifications

• Experience in inventory control, warehouse operations, or shipping/receiving.
• High attention to detail with strong accuracy in data entry and documentation.
• Proficiency with inventory management systems and Microsoft Office tools.
• Strong communication, organizational, and problem-solving skills.
• Ability to lift and move materials as needed for shipping and receiving tasks.
• Candidate must have valid work authorization and be able to work in the U.S. without company sponsorship.

Responsibilities

• Oversee daily inventory operations including receiving, stocking, issuing, and reconciling parts and supplies.
• Manage all shipping and receiving activities, including inspecting incoming deliveries, verifying packing lists, and ensuring accuracy before items are stocked.
• Process vendor invoices, matching them to purchase orders and received goods; work with vendors and internal departments to resolve discrepancies.
• Prepare outgoing shipments by packaging, labeling, and coordinating carrier pickups.
• Maintain accurate and up-to-date inventory records through cycle counts, audits, and data entry.
• Monitor inventory levels to prevent shortages or excess stock; forecast needs based on usage patterns.
• Communicate with suppliers, carriers, and internal teams to track orders, schedule deliveries, and resolve issues.
• Maintain a clean, organized, and safe parts room and receiving area.
• Generate and maintain reports on inventory accuracy, usage, shipping/receiving activity, and invoicing status.
• Participate in continuous improvement efforts to enhance inventory control and shipping/receiving workflows.
• Be a self-starter; ability to work independently as well as with other team members and management
• Attend required company meetings and training and participate in constructive discussion
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook
• Conduct self in the presence of customers and community so as to present a professional image of Threemile Canyon Farms
• Proactively seek and participate in available company-sponsored training, in an effort to develop and advance knowledge base and skill set
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service
• Perform all other duties assigned by management in a professional and efficient manner
• This role includes a combination of office-based administrative work and hands-on duties in inventory storage and receiving areas.

Skills

Inventory control

Warehouse operations

Shipping/receiving

Data entry

Inventory management systems

Microsoft Office

Communication

Problem solving

Independent & team work

Physical lift/move

Tools

Inventory management software

Microsoft Office

Job description

Threemile Canyon Farms is seeking a Parts Inventory Admin to oversee daily inventory operations at our Boardman, Oregon location. The role combines office tasks with hands-on warehouse duties, including receiving, stocking, and coordinating shipments.

You will process invoices, maintain records, and generate reports to ensure accuracy. The ideal candidate has experience in inventory control or shipping/receiving, strong attention to detail, and solid communication skills.