Parts Inventory Admin

Threemile Canyon Farms; Boardman (OR); On-site; USD 42,000 - 60,000; Full time

Job summary

Threemile Canyon Farms is seeking an inventory specialist in Oregon to manage daily receiving, stocking, and reconciliation of parts and supplies. You will oversee shipping/receiving, verify vendor invoices, and maintain accurate records to support efficient operation.

Join a hands-on team that emphasizes safety, continuous improvement, and reliable logistics. You’ll forecast needs, coordinate with vendors and carriers, and contribute to efficient inventory workflows in a fast paced agricultural

Qualifications

• Experience in inventory control, warehouse operations, or shipping/receiving.
• Attention to detail with strong data entry and documentation.
• Proficiency with inventory systems and Microsoft Office tools.
• Strong communication and organizational skills.
• Ability to work independently and in a fast-paced environment.
• Familiarity with industrial, agricultural, or mechanical parts preferred.
• Ability to lift/move materials as needed.

Responsibilities

• Oversee daily inventory operations including receiving, stocking, issuing, and reconciling parts and supplies.
• Manage all shipping and receiving activities, including inspecting deliveries and ensuring accuracy before stocking.
• Process vendor invoices, match to POs, and resolve discrepancies with vendors.
• Prepare outgoing shipments by packaging, labeling, and coordinating pickups.
• Maintain accurate inventory records through cycle counts, audits, and data entry.
• Monitor inventory levels and forecast needs based on usage.
• Coordinate with suppliers, carriers, and internal teams to track orders and deliveries.
• Maintain a clean, organized parts room and receiving area.
• Generate reports on inventory accuracy, usage, and invoicing status.
• Participate in continuous improvement of inventory control and workflows.
• Be a self-starter and work independently as well as with the team and management.
• Attend required meetings and training; adhere to company policies.

Skills

Inventory control

Shipping/receiving

Vendor invoices

Data entry

MS Office

Communication

Tools

Inventory management software

Job description

For more than 20 years, Threemile Canyon Farms has responsibly provided for the nutritional needs of a growing population through our sustainable dairy and farming operations. While we are proud of our contributions, we know that what sets us apart is not just what we do, but how we do it.

We were early innovators in building a "closed loop" system of sustainable farming, which is made possible by our decision to bring together crop farming and dairy production. These are highly complementary pursuits – particularly when it comes to recycling waste. We put organic waste back into the soil, which not only minimizes the amount of waste we produce but also helps keep our crops healthy. With more than 39,500 acres of irrigated farmland, we understand that our commitment to responsible farming is important to us as well as our community.

Job Duties Include

• Oversee daily inventory operations including receiving, stocking, issuing, and reconciling parts and supplies.
• Manage all shipping and receiving activities, including inspecting incoming deliveries, verifying packing lists, and ensuring accuracy before items are stocked.
• Process vendor invoices, matching them to purchase orders and received goods; work with vendors and internal departments to resolve discrepancies.
• Prepare outgoing shipments by packaging, labeling, and coordinating carrier pickups.
• Maintain accurate and up‑to‑date inventory records through cycle counts, audits, and data entry.
• Monitor inventory levels to prevent shortages or excess stock; forecast needs based on usage patterns.
• Communicate with suppliers, carriers, and internal teams to track orders, schedule deliveries, and resolve issues.
• Maintain a clean, organized, and safe parts room and receiving area.
• Generate and maintain reports on inventory accuracy, usage, shipping/receiving activity, and invoicing status.
• Participate in continuous improvement efforts to enhance inventory control and shipping/receiving workflows.
• Be a self-starter; ability to work independently as well as with other team members and management
• Attend required company meetings and training and participate in constructive discussion
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook
• Conduct self in the presence of customers and community so as to present a professional image of Threemile Canyon Farms
• Proactively seek and participate in available company-sponsored training, in an effort to develop and advance knowledge base and skill set
• Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service
• Perform all other duties assigned by management in a professional and efficient manner
• This role includes a combination of office-based administrative work and hands‑on duties in inventory storage and receiving areas.

Requirements

• Experience in inventory control, warehouse operations, or shipping/receiving (required).
• Experience processing vendor invoices and working with purchase order systems (preferred).
• High attention to detail with strong accuracy in data entry and documentation.
• Proficiency with inventory management systems and Microsoft Office tools.
• Strong communication, organizational, and problem‑solving skills.
• Ability to work both independently and collaboratively in a fast‑paced environment.
• Familiarity with industrial, agricultural, or mechanical parts (preferred).
• Ability to lift and move materials as needed for shipping and receiving tasks.
• Exceptional communication skills, verbal and written
• Ability to effectively prioritize and execute tasks in a fast‑paced environment
• Candidate must have valid work authorization and be able to work in the U.S. without company sponsorship