Parts Coordinator I

Chauvet; Florida; On-site; USD 38,000 - 52,000; Full time

Job summary

Chauvet is seeking a detail-oriented Parts Coordinator I to manage order, receiving, and issuing of parts with precision in timing and quantity. You will maintain inventory control, support purchasing, and ensure clear communication of issues within the team.

The role emphasizes strong Excel skills, Excel-based data tracking, and proficiency with Sage/WMS systems. A proactive approach to organization and safety in a warehouse environment is required.

Qualifications

• Strong time management and data-tracking abilities.
• Proficient in Excel; able to create charts and use formulas.
• Experience with Outlook for organizing emails and scheduling.
• Familiarity with inventory systems (WMS) and Sage is a plus.

Responsibilities

• Purchasing: Add unfilled items from Sales Orders to the weekly parts order and verify PI data, prices, and create POs.
• Receiving: Provide accurate shipping documents and flag discrepancies promptly.
• Order Fulfillment: Process technician incidents and customer orders accurately.
• Inventory Control: Work with Warehouse to conduct physical counts and adjust in WMS/Sage to reflect stock.
• Parts Store Website Maintenance: Photograph, upload, and map parts via North 49.
• Communication: Manage internal emails and inquiries efficiently.
• Supplies and Cleanliness: Keep department supplies organized and stock controlled.
• Follow safety practices and policies in the area.

Skills

Time management

Inventory management

Communication

Data tracking

Tools

Excel

Outlook

Sage

WMS

North 49

Job description

The primary object of Parts Coordinator I is to master the skill of order, receiving, and issuing parts in the correct time, qty and shape, maintain effective inventory control, and clearly communicate issues.

Job Requirements:

• Purchasing
  • Add unfilled items from the Sales Order and/or technician requests to the weekly parts order.
  • Confirm PI to ensure all data is correct, including a good price check, and create corresponding PO’s.
  • Update POU with CI from the factories.
  • Maintain Organized documents (PO, PI, CI) well under the correct Factory Folders.
• Receiving
  • Provide accurate shipping documents to the warehouse.
  • Communicate discrepancies in received parts promptly.
• Order Fulfillment
  • Accurately process technician incidents and customer orders.
• Inventory Control
  • Collaborate with Warehouse Team on physical inventory counts.
  • Perform system adjustments in WMS and Sage to mirror physical quantity.
• PARTS STORE Website MaintenanceoPhotographing, uploading, and mapping parts via North 49.
• Communication
  • Efficiently handle internal emails and general inquiries.
• Supplies and Cleanliness
  • Maintain cleanliness and inventory of department supplies.
• Follow safe working practices and policies within the area.

Education And/or Experience

Solid time management and computer skills, especially knowledge of Excel, having ability to track data through filtering and creating charts. Also, it is preferable that one has an acquaintance with writing working Excel formulas to aid in completion of projects. Prospective hires should also be able to retain a well-managed Outlook account which keeps an organized record of email status, future meetings, and projects leaving pending interaction either very minimal or entirely absent among parts coordinators.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; and stoop, kneel or crouch. The employee is occasionally required to sit and climb or balance. The employee must regularly lift and/or move up to ten pounds, frequently lift and/or move up to fifty pounds, and occasionally lift and/or move more than one hundred pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions

Work may be performed outside of a climate-controlled environment.