Parts Inventory Coordinator

Apex Material Handling Corp.; Aurora (IL); On-site; USD 35,000 - 52,000; Full time

Job summary

Apex Material Handling Corp. is seeking a Parts Inventory Coordinator to manage inventory levels, process inbound material, and support parts sales. This role requires meticulous record-keeping, basic math, and strong communication with customers and technicians.

Responsibilities include cycle counts, reporting, and cost validation, with opportunities to assist in deliveries and vendor coordination. The position follows a Monday–Friday schedule and reports to the Parts Manager.

Qualifications

• High School Diploma required.
• Microsoft Excel, Word, Outlook proficiency required.
• Drivers’ License required.
• Experience: One year preferred in inventory or related role.
• Familiarity with inventory management concepts helpful.
• Ability to read and follow procedures.
• Strong communication and math skills.
• Ability to work in an office with industrial elements.

Responsibilities

• Maintain proper material inventory levels and adjust as needed.
• Recommend stocking purchases for new items.
• Receive and post inbound material into inventory system.
• Cost inbound materials within industry standards.
• Perform weekly cycle counts of material.
• Create, interpret and analyze Inventory reports.
• Back up to parts sales over the counter to customers when needed.
• Arrange delivery or shipment of parts as required.
• Back up to all incoming phone calls for company and parts as needed.
• Receive and stock parts.
• Prepare parts requisitions for customers and technicians when needed.
• Update a perpetual inventory system and verify stock counts.
• Conduct quarterly physical inventory of parts room and service vehicles.
• Determine correct part numbers and pick parts for orders.
• Issue parts to service personnel for PM, service jobs, warranty, etc.
• Research availability and pricing not in manuals.
• Order parts from contracted vendors when needed.
• Prepare and cost parts invoices for customers and internal departments.
• Occasional use of company vehicle for pickups/deliveries.
• Maintain a clean and safe work area.
• Respond to emails within 24 hours or sooner.
• Maintain communication with management on customer issues.
• Promote safe work practices.
• All duties may change at management discretion.

Skills

Material handling knowledge

Inventory management

Customer service

Problem solving

Communication skills

Safety awareness

Arithmetic accuracy

English communication

Organizational skills

Prioritization

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Driver's License

Job description

REQUIREMENTS AND ESSENTIAL FUNCTIONS

Parts Inventory Coordinator

EDUCATION

High School Diploma

CERTIFICATIONS

Microsoft Excel, Word, Internet Explorer, Drivers’ License Required, Microsoft Outlook

EXPERIENCE

One year experience

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of various components and functions of material handling equipment and material.
• Familiar with concepts and standards of mechanical practices and procedures for shelving assembly.
• Ability to consistently maintain organization as a fluid environment.
• Basic knowledge of principles and practices of inventory management and control.
• Ability to problem solve and analyze situations to meet customer demands.
• Skilled in effectively communicating with co-workers and/or customers.
• Skilled in safe, effective and appropriate product and equipment use and work habits.
• Ability to read sufficiently to understand procedure manuals and basic written instructions.
• Ability to deal calmly and rationally in stressful, last-minute and problematic situations, without losing control or letting emotions direct actions or words.
• Ability to prioritize and meet customer needs in a timely fashion, on a continuous basis.
• Ability to communicate English clearly and concisely, both orally and in writing.
• Ability to perform simple arithmetic computations with speed and accuracy.
• Ability to follow all company rules and requirements as indicated by management.

PHYSICAL DEMANDS

• Perform work in an office environment with some exposure to industrial noise, fumes, smoke, etc.
• Stand and/or walk for extended periods of time, up to a full 8-hour shift.
• Repeatedly stand up/sit down within a shift.
• Regularly and repeatedly kneel, squat, bend, climb and twist.
• Regularly use fingers and/or hands to clearly write information on reports, grasp writing utensils, keys, knobs, wires, small articles, etc.
• Occasionally climb onto rolling access ladders or step stool to get items off of high shelves or other locations.
• Regularly use two hands to input data effectively into computer.
• Regularly use two hands to lift, grasp and carry heavy items such as tires, material handling parts or supplies, which may not be held close to the body.
• Occasionally push/pull 100 lbs, such as equipment or parts.
• Regularly lift 50 lbs into position and stow away.
• Regularly raise arm or arms over shoulders, possibly applying pressure for limited periods of time, or to reach items.
• Identify visually, understand and focus clearly on materials, equipment, monitor or screen.
• See clearly a minimum of 10 yards away, with correction.
• Hear and understand normal voice level sounds, or background sounds, with correction.

JOB FUNCTIONS

• Maintain proper material inventory levels and adjust as needed.
• Recommend stocking purchases for new items.
• Receive and properly post inbound material (purchases) into inventory system.
• Properly cost inbound materials that are competitive and within industry standards.
• Perform weekly cycle counts of material.
• Create, Interpret and analyze Inventory reports to adjust inventory based on utilization.
• Backup to parts sales over the counter to customers when needed.
• Arrange delivery or shipment of parts as required.
• Back up to all incoming phone calls for company and parts as needed.
• Receive and stock parts.
• Must prepare parts requisitions for customers and technicians when needed.
• Updates a perpetual, computerized inventory control system and verifies the physical stock count against the computer every time stock is added or removed against each location.
• Conduct quarterly physical inventory of parts room and all service vehicles.
• Determine correct part numbers and "pick" parts for orders received.
• Issues parts to service personnel for PM, service jobs, warranty, etc.
• Research availability of parts and pricing not available in manufactures manuals.
• Orders parts from contracted vendors that are not in stock but are required immediately for a mechanical repair.
• Prepare and cost parts invoices for proper billing and payment for customers and internal departments.
• Occasional use of company vehicle to pick up and deliver parts to vendors and customers.
• Maintains a clean and safe work area doing required housekeeping and updating as needed.
• Respond to emails in a timely fashion (within 24 hours or sooner).
• Maintain an open line of communication with fellow employees and Management on Customer issues.
• Observes and promotes safe work practices and procedures.
• Perform miscellaneous tasks as requested by management.
• All duties are subject to change upon management discretion.

EXPECTATIONS

• Schedule: Monday – Friday 7:30 am-4:00 pm with 30-minute lunch.
• Will report to Parts Manager
• Will work maximum of 8 hours a day unless overtime is approved IN ADVANCE by management.

Terms: Regularly – approximately once per hour or more, depending on job

Frequently – approximately two or more times per shift, depending on job

Occasionally – several times per week, depending on jobs

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.