Parts Inventory Coordinator

Apex Companies, LLC.; North Aurora (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Apex Companies, LLC. seeks a Parts Inventory Coordinator to maintain accurate stock levels and support the parts department in daily operations. You will post inbound material, run cycle counts, and help cost materials to stay competitive.

The role emphasizes data entry accuracy, communication with technicians, and keeping the inventory system in sync with physical stock. Regular office with some warehouse activity; standard daytime schedule.

Qualifications

• High School Diploma required.
• One year experience in inventory or parts environment.
• Able to read procedure manuals and basic instructions.
• Must be able to perform simple arithmetic and data entry.

Responsibilities

• Maintain proper material inventory levels and adjust as needed.
• Receive and post inbound material into inventory system.
• Perform weekly cycle counts of material.
• Update perpetual inventory and reconcile with physical stock.
• Back up parts sales and assist customers when needed.
• Arrange delivery or shipment of parts as required.
• Respond to emails and communicate with management on issues.

Skills

Inventory management

Communication

Problem solving

Reading manuals

English language

Data entry

Arithmetic

Organizational skills

Customer service

Attention to detail

Education

High School Diploma

Tools

Excel

Word

Outlook

Drivers' License

Job description

REQUIREMENTS AND ESSENTIAL FUNCTIONS

Parts Inventory Coordinator

EDUCATION

High School Diploma

CERTIFICATIONS

Microsoft Excel, Word, Internet Explorer, Drivers’ License Required, Microsoft Outlook

EXPERIENCE

One year experience

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of various components and functions of material handling equipment and material.
• Familiar with concepts and standards of mechanical practices and procedures for shelving assembly.
• Ability to consistently maintain organization as a fluid environment.
• Basic knowledge of principles and practices of inventory management and control.
• Ability to problem solve and analyze situations to meet customer demands.
• Skilled in effectively communicating with co-workers and/or customers.
• Skilled in safe, effective and appropriate product and equipment use and work habits.
• Ability to read sufficiently to understand procedure manuals and basic written instructions.
• Ability to deal calmly and rationally in stressful, last-minute and problematic situations, without losing control or letting emotions direct actions or words.
• Ability to prioritize and meet customer needs in a timely fashion, on a continuous basis.
• Ability to communicate English clearly and concisely, both orally and in writing.
• Ability to perform simple arithmetic computations with speed and accuracy.
• Ability to follow all company rules and requirements as indicated by management.

PHYSICAL DEMANDS

• Perform work in an office environment with some exposure to industrial noise, fumes, smoke, etc.
• Stand and/or walk for extended periods of time, up to a full 8-hour shift.
• Repeatedly stand up/sit down within a shift.
• Regularly and repeatedly kneel, squat, bend, climb and twist.
• Regularly use fingers and/or hands to clearly write information on reports, grasp writing utensils, keys, knobs, wires, small articles, etc.
• Occasionally climb onto rolling access ladders or step stool to get items off of high shelves or other locations.
• Regularly use two hands to input data effectively into computer.
• Regularly use two hands to lift, grasp and carry heavy items such as tires, material handling parts or supplies, which may not be held close to the body.
• Occasionally push/pull 100 lbs, such as equipment or parts.
• Regularly lift 50 lbs into position and stow away.
• Regularly raise arm or arms over shoulders, possibly applying pressure for limited periods of time, or to reach items.
• Identify visually, understand and focus clearly on materials, equipment, monitor or screen.
• See clearly a minimum of 10 yards away, with correction.
• Hear and understand normal voice level sounds, or background sounds, with correction.

JOB FUNCTIONS

• Maintain proper material inventory levels and adjust as needed.
• Recommend stocking purchases for new items.
• Receive and properly post inbound material (purchases) into inventory system.
• Properly cost inbound materials that are competitive and within industry standards.
• Perform weekly cycle counts of material.
• Create, Interpret and analyze Inventory reports to adjust inventory based on utilization.
• Backup to parts sales over the counter to customers when needed.
• Arrange delivery or shipment of parts as required.
• Back up to all incoming phone calls for company and parts as needed.
• Receive and stock parts.
• Must prepare parts requisitions for customers and technicians when needed.
• Updates a perpetual, computerized inventory control system and verifies the physical stock count against the computer every time stock is added or removed against each location.
• Conduct quarterly physical inventory of parts room and all service vehicles.
• Determine correct part numbers and "pick" parts for orders received.
• Issues parts to service personnel for PM, service jobs, warranty, etc.
• Research availability of parts and pricing not available in manufactures manuals.
• Orders parts from contracted vendors that are not in stock but are required immediately for a mechanical repair.
• Prepare and cost parts invoices for proper billing and payment for customers and internal departments.
• Occasional use of company vehicle to pick up and deliver parts to vendors and customers.
• Maintains a clean and safe work area doing required housekeeping and updating as needed.
• Respond to emails in a timely fashion (within 24 hours or sooner).
• Maintain an open line of communication with fellow employees and Management on Customer issues.
• Observes and promotes safe work practices and procedures.
• Perform miscellaneous tasks as requested by management.
• All duties are subject to change upon management discretion.

EXPECTATIONS

• Schedule: Monday – Friday 7:30 am-4:00 pm with 30-minute lunch.
• Will report to Parts Manager
• Will work maximum of 8 hours a day unless overtime is approved IN ADVANCE by management.

Terms: Regularly – approximately once per hour or more, depending on job

Frequently – approximately two or more times per shift, depending on job

Occasionally – several times per week, depending on jobs

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.