Parts Coordinator

Autonomy Staffing; Sumter (SC); On-site; USD 42,000 - 62,000; Full time

Job summary

Autonomy Staffing in Sumter, SC is seeking a Parts Coordinator responsible for efficient management, procurement, inventory control, and distribution of spare parts for equipment maintenance and operations. You will maintain inventory records, execute restocking, coordinate with maintenance and warehouse teams, select vendors, and prepare cost analyses while ensuring safety and compliance.

This role requires a high school diploma, familiarity with ERP/CMMS systems, and strong organizational

Qualifications

• High School diploma or equivalent required.
• Experience in procurement, maintenance, and/or inventory management preferred.
• Proficient in MS Office and ERP systems.
• Familiar with CMMS and ISO/IATF Quality Standards.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize work in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Basic knowledge of electrical and mechanical components is a plus.

Responsibilities

• Manage receipt, storage, and issuance of spare parts and materials.
• Maintain accurate inventory records in the parts management system.
• Execute procurement to order and restock parts based on usage and forecast.
• Ensure parts are labeled, categorized, and stored in a clean, organized environment.
• Liaise with maintenance, manufacturing, warehouse, and engineering teams to identify parts requirements.
• Select vendors to improve quality, lead times, and cost.
• Monitor and control inventory levels to avoid overstocking or stockouts.
• Verify shipments against purchase orders and resolve discrepancies.
• Process returns, repairs, and warranties with vendors or suppliers as needed.
• Maintain compliance with safety standards and organizational policies.
• Prepare regular reports on inventory status, usage trends, and cost analysis.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Interpersonal skills

Education

High School diploma or equivalent

Tools

MS Office

ERP systems

CMMS

ISO/IATF Quality Standards

Job description

Job Summary:

The Parts Coordinator is responsible for the efficient management, procurement, inventory control, and distribution of spare parts and materials required for equipment maintenance and operations. This role ensures that critical spare parts are available when needed to minimize downtime and maintain optimal equipment performance.

• Manage the receipt, storage, and issuance of spare parts and materials.
• Maintain accurate inventory records in the parts management system.
• Execute procurement to order and restock parts based on usage and forecast.
• Ensure that parts are correctly labeled, categorized, and stored in a clean and organized environment.
• Liaise with maintenance, manufacturing, warehouse, and engineering teams to identify parts requirements for planned and unplanned maintenance and operational activities.
• Select vendors to improve quality, lead times, and cost.
• Monitor and control inventory levels to avoid overstocking or stockouts.
• Verify shipments against purchase orders and resolve any discrepancies.
• Process returns, repairs, and warranties with vendors or suppliers as needed.
• Maintain compliance with safety standards and organizational policies.
• Prepare regular reports on inventory status, usage trends, and cost analysis.

Main Targets or Criteria for Performance Assessment:

• Inventory accuracy: System versus physical counts.
• Equipment downtime due to spare parts availability.
• Cost management.
• Adherence to corporate sourcing and procurement policies.
• Response time from requisition receipt to order placement.
• Effective communication and collaboration with maintenance, manufacturing, finance, and warehouse teams.
• Accuracy of records, requisitions, purchase orders, and invoices.

Qualifications:

• High School diploma or equivalent required.
• Previous experience in procurement, maintenance, and/or inventory management preferred.
• Proficient in MS Office applications and experience with ERP systems.
• Familiarity with Computerized Maintenance Management Systems (CMMS) and ISO or IATF Quality Standards.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize work in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Basic knowledge of electrical and mechanical components is a plus.

Physical Requirements & Work Environment:

• Ability to sit and stand for extended periods.
• Capable of operating a fork truck and vehicles, some equipped with a lift gate.
• Ability to walk throughout the plant, climb ladders, and stairs.
• Ability to lift up to 50 lbs.
• Work in non-climate-controlled areas up to 40% of the time and in a climate-controlled office setting 60% of the time.