Parts Coordinator

EMCOR Services Fluidics; Philadelphia (Philadelphia County); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in mechanical contracting is seeking a Material Coordinator to manage communications and logistics for HVAC projects. The role involves ordering parts, coordinating deliveries, and maintaining vendor relationships. Ideal candidates will have experience in customer service and CMS systems, contributing to a fast-paced team environment.

Benefits

Competitive salary

Comprehensive benefits package

Qualifications

• 3-5 years experience in Customer Service within Mechanical Contracting.
• Experience utilizing a CMS operating system, Coins preferred.

Responsibilities

• Research and order parts from HVAC vendors.
• Coordinate timely ordering and delivery of equipment and materials.
• Compare invoices against POs to ensure accuracy.

Skills

Customer Service

Teamwork

Tools

CMS Operating System

Word

Excel

PowerPoint

Job description

3 days ago Be among the first 25 applicants

Fluidics Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since Fluidics was founded in 1968, a lot has changed in the mechanical contracting industry, including our company. We have acquired the most technologically and physically advanced resources available to meet the growing needs of our customers.

Job Title: -- Material Coordinator - HVAC

Job Summary: -- Maintain clear and ongoing communication with Project Manager and Dispatchers, and other Employees related to materials/equipment in support of the service operation, including, but not limited to, researching and ordering parts from various HVAC vendors, reconcile of material shipments invoices against PO’s and track warranty returns.

Essential Duties and Responsibilities:

• Research and order parts from various HVAC Vendors
• Coordinate with Project Managers and Dispatchers the timely ordering and delivery of equipment and materials
• Log daily receipt of parts either in the shop, jobsite, or technician’s homes, and make sure they are scheduled in a timely manner
• Compare invoices against PO’s to ensure that pricing and quantities are correct
• Track warranty returns and make sure vendor paperwork requirements are completed as to not hold up receiving the warranty credit
• Provide assistance to Projects Managers on difficult subcontractors and vendors
• Continually solicit, replace, update, and qualify vendors, and suppliers to attain the best pricing
• Continually update vendor and subcontractor list
• Interface with accounting and vendors to clarify invoice problems
• Assist with turn in paperwork for National Accounts Team
• Assist National Accounts Team with material for PM’s
• Assist quote team with expediting larger bids by tracking down equipment, subs, and material
• Assist dispatch with answering phone calls from customers
• Assist dispatch with giving out PO#’s to all field technicians. Knowledge of Word, excel, and power point is required
• Keep track of shop tools

Qualifications: --

• Three to five years’ experience in a Customer Service within a Mechanical Contracting environment.
• Three to Five years’ experience utilizing a CMS operating system, Coins preferred.
• Excels at working with in a fast pace team environment.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veteran/Disabled.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Construction

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