Parts Clerk

Pratt Industries; Vandalia (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Pratt Industries in Vandalia, OH is seeking a Parts Clerk to support maintenance and production operations. This hands-on role manages end-to-end parts and equipment, from sourcing to receipt, organization and distribution, ensuring inventory accuracy in CMMS and minimizing downtime.

Responsibilities include inventory control, purchasing, receiving, data entry, and maintaining a safe, orderly parts room. You will liaise with suppliers and internal teams to meet operational needs.

Qualifications

• High school diploma or GED with experience in purchasing and inventory control.
• Experience with vendor coordination in manufacturing or municipal settings.
• Ability to interpret equipment design to optimize costs.
• Knowledge of OSHA/EEO regulations.
• Lift Truck Operator License or ability to obtain one.

Responsibilities

• Inventory Management: Coordinate and control the inventory program, including receiving, storing, and distributing parts.
• Purchasing & Sourcing: Assist in purchasing a variety of parts and supplies.
• Receiving & Verification: Manage the receipt of all parts and verify paperwork.
• Data & Documentation: Maintain accurate CMMS records and data entry.
• Organization & Maintenance: Keep the parts room organized and safe.
• Communication: Liaise with suppliers and internal teams to optimize processes.
• Waste Treatment System: Monitor and document system; escalate issues to site leadership.

Skills

CMMS proficiency

Administrative software

Reading technical manuals

Math basics

Communication

Organizational skills

Lift truck operation

Regulatory knowledge

Education

High school diploma or GED with experience in purchasing and inventory control

Tools

CMMS software

Administrative software

Job description

Job Summary

The Parts Clerk supports our maintenance and production operations. This is a hands‑on role, responsible for the end‑to‑end management of parts and equipment—from sourcing and purchasing to receipt, organization, and distribution. The parts clerk plays a critical role in minimizing downtime by ensuring that essential tools, equipment and parts are readily available and that all inventory records remain accurate within our Computerized Maintenance Management System (CMMS). The Parts Clerk will also have responsibility for monitoring our Ringwood waste treatment system.

Key Responsibilities

• Inventory Management: Coordinate and control the inventory program, including receiving, storing, and distributing parts. Monitor stock levels to ensure critical spares are available for manufacturing operations.
• Purchasing & Sourcing: Assist in purchasing a variety of parts and supplies. Source necessary equipment to keep operations running cost-effectively.
• Receiving & Verification: Manage the receipt of all parts, ensuring items are properly checked in, paperwork is verified, and equipment matches order specifications.
• Data & Documentation: Maintain accurate records by charging parts to the proper accounts using the CMMS and ensuring all data entry is up to date.
• Organization & Maintenance: Maintain the parts room and maintenance area in an orderly and safe manner.
• Communication: Liaise effectively with suppliers, customers, and internal teams to optimize processes and meet operational needs.
• Waste Treatment System: Monitor and document system. Communicate any issues with site leadership and safety team.

Skills & Qualifications

• Education & Experience: High school diploma/GED with experience in purchasing, inventory control, and vendor coordination (manufacturing or municipal preferred).
• Technical Proficiency: Skilled in CMMS and administrative software; ability to interpret equipment design to optimize costs and train personnel.
• Core Competencies: Proficient in high school-level math (measurements, volume, rates) and capable of reading/writing technical manuals and safety reports.
• Leadership & Compliance: Strong crisis management and time management skills; familiar with OSHA, DEQ, and EEO regulations.
• Physical Requirements: Ability to lift 50–100 lbs and perform active tasks (standing, crawling, kneeling) in a loud, industrial environment.
• Soft Skills: Highly organized and proactive; able to communicate effectively with internal teams and external stakeholders.
• Licensing: Must be able to obtain or maintain a Lift Truck Operator License.