Parts Administrator

Homeserve USA Energy Services LLC; Reading (Berks County); On-site; USD 36,000 - 50,000; Full time

Job summary

Homeserve USA Energy Services LLC is seeking a Parts Administrator at our Reading, PA location. The role will issue and process purchase orders, order HVAC parts for customers, and perform inventory checks while coordinating timelines for parts delivery and repairs.

The ideal candidate will have a high school diploma, strong organizational skills, and proficiency with MS Windows, MS Office, and MS Outlook. Overtime may be required during month-end and peak HVAC seasons.

Qualifications

• High School Diploma required.
• Proficiency with MS Windows, MS Office Suite, and MS Outlook.

Responsibilities

• Issuing, receiving, and batching PO’s.
• Ordering HVAC parts for customer’s equipment.
• Conduct semi-yearly physical inventories and quarterly spot checks.
• Following up with customers on estimated time of arrival for parts.
• Researching warranty parts.
• Quoting repairs with non-policy customers.
• Scheduling follow up calls/repairs with the customer.
• Returning customer calls to discuss timeline on their part/repairs.
• Researching backordered parts/materials.
• Reviewing parts reports.
• Ensuring area is kept clean, organized, and safe.
• Other miscellaneous office duties or projects as assigned.

Skills

Typing 30 wpm

Analytical skills

Verbal communication

Written communication

Interpersonal skills

Time management

Independent work

Education

High School Diploma

Tools

MS Windows

MS Suite

MS Outlook

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

Parts Administrator

• Posted on November 7, 2026

Locations

Showing 1 location

Reading, PA 19605, USA

• Non-Union Non-Contact Center
• Full-Time
• Requisition #: PARTS008728

Description

Position Overview:

Duties for the Parts Administrator will include issuing Pos, ordering HVAC parts for customer’s equipment, following up with customers on estimated time arrival for parts, researching warranty parts and following up on credits, quoting repairs with non-policy customers, scheduling follow up calls/repairs with the customer, and other duties as assigned.

Responsibilities:

• Issuing, receiving, and batching PO’s.
• Ordering HVAC parts for customer’s equipment.
• Conduct semi-yearly physical inventories and quarterly spot checks.
• Following up with customers on estimated time arrival for parts.
• Researching warranty parts.
• Quoting repair with non-policy customers.
• Scheduling follow up call/repairs with the customer.
• Returning customer’s calls to discuss timeline on their part/repairs.
• Researching backordered parts/materials.
• Reviewing parts reports.
• Ensuring area is kept clean, organized, and safe.”c
• Other miscellaneous office duties or project as assigned.

Job Requirements:

• High School Diploma required.
• Competency in MS Windows, MS Suite, and MS Outlook.
• Ability to type a minimum of 30 wpm is preferred.
• Well organized, detail oriented with ability to work under pressure and meet deadlines while managing multiple concurrent tasks.
• Ability to work independently.
• Strong analytical, verbal, and written communication and interpersonal skills.
• Experience in HVAC business a plus.
• Ability to work overtime during month-end and peak heating and cooling seasons is a must.

Minimum Physical Requirements:

The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of the position for which they work. While performing the duties of this position, the employee is regularly required to listen, talk and hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls while executing tasks like working on a computer or talking on the telephone. The employee occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate to low.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

HomeServe USA is an equal opportunity employer.

#HSES

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.