Parts Admin: Streamline Parts Ops & Customer Service

Gabrielli Truck Sales; Medford (NY); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Paid time off

Job summary

Gabrielli Truck Sales in Medford, NY is seeking a dependable Parts Administrator to support the daily operations of the busy Parts Department. You will order and track parts, process paperwork, answer phones, and assist the front and back counters while ensuring accurate documentation and customer service.

The ideal candidate has a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Administrative, customer service, or dealership experience preferred.
• Experience in truck or automotive dealership parts department is a plus.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Answer incoming phone calls and direct customers to the appropriate parts personnel.
• Order parts for customers, technicians, and departmental needs.
• Track open parts orders and follow up on order status, delays, and expected delivery dates.
• Match packing slips to invoices and verify that parts, quantities, and pricing are accurate.
• Process and organize parts orders, invoices, purchase orders, packing slips, and related documentation.
• Total and reconcile the register at the end of each business day.
• Provide administrative support to the Parts Department.
• Maintain filing systems for invoices, repair orders, purchase orders, and other department records.
• Assist customers and technicians at the front and back parts counters as needed.
• Coordinate with service technicians and parts personnel to ensure the timely delivery of parts.
• Maintain accurate records and enter information into dealership systems.
• Support inventory-related administrative tasks.
• Keep the parts office and surrounding work areas organized and professional.
• Perform other clerical and departmental duties as assigned.

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Gabrielli Truck Sales in Medford, NY is seeking a dependable Parts Administrator to support the daily operations of the busy Parts Department. You will order and track parts, process paperwork, answer phones, and assist the front and back counters while ensuring accurate documentation and customer service.

The ideal candidate has a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office.