Parts Admin

Gabrielli Truck Sales Ltd.; Medford (NY); Hybrid; USD 33,000 - 34,000; Full time

Job summary

Gabrielli Truck Sales is seeking a dependable and organized Parts Administrator to support the daily operations of our busy Parts Department in Medford, NY. You will order parts, track orders, and provide top-notch customer service to internal and external customers.

The role involves answering phones, processing paperwork, assisting at counters, and coordinating with service staff to ensure timely delivery of parts. A high school diploma and strong organizational skills are essential.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, customer service, or dealership experience preferred.
• Experience in a truck or automotive dealership parts department is a plus.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Friendly, professional, and customer-focused attitude.
• Ability to work independently and as part of a team.

Responsibilities

• Answer incoming phone calls and direct customers to the appropriate parts personnel.
• Order parts for customers, technicians, and departmental needs.
• Track open parts orders and follow up on order status, delays, and expected delivery dates.
• Match packing slips to invoices and verify that parts, quantities, and pricing are accurate.
• Process and organize parts orders, invoices, purchase orders, packing slips, and related documentation.
• Total and reconcile the register at the end of each business day.
• Provide administrative support to the Parts Department.
• Maintain filing systems for invoices, repair orders, purchase orders, and other department records.
• Assist customers and technicians at the front and back parts counters as needed.
• Coordinate with service technicians and parts personnel to ensure the timely delivery of parts.
• Maintain accurate records and enter information into dealership systems.
• Support inventory-related administrative tasks.
• Keep the parts office and surrounding work areas organized and professional.
• Perform other clerical and departmental duties as assigned.

Skills

Administrative experience

Customer service

Organizational skills

Communication skills

Multitasking

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Parts Admin

Medford, NY, US

7 days ago Requisition ID: 1858

Salary Range: $24.00 To $25.00 Hourly

Gabrielli Truck Sales is seeking a dependable and organizedParts Administrator to support the daily operations of our busy Parts Department. This role provides administrative support while delivering excellent customer service to internal and external customers. The Parts Administrator will order and track parts, process paperwork, answer phones, support the front and back parts counters, and help ensure the department operates efficiently.

Key Responsibilities

• Answer incoming phone calls and direct customers to the appropriate parts personnel.
• Order parts for customers, technicians, and departmental needs.
• Track open parts orders and follow up on order status, delays, and expected delivery dates.
• Match packing slips to invoices and verify that parts, quantities, and pricing are accurate.
• Process and organize parts orders, invoices, purchase orders, packing slips, and related documentation.
• Total and reconcile the register at the end of each business day.
• Provide administrative support to the Parts Department.
• Maintain filing systems for invoices, repair orders, purchase orders, and other department records.
• Assist customers and technicians at the front and back parts counters as needed.
• Coordinate with service technicians and parts personnel to ensure the timely delivery of parts.
• Maintain accurate records and enter information into dealership systems.
• Support inventory-related administrative tasks.
• Keep the parts office and surrounding work areas organized and professional.
• Perform other clerical and departmental duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, customer service, or dealership experience preferred.
• Experience in a truck or automotive dealership parts department is a plus.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Friendly, professional, and customer-focused attitude.
• Ability to work independently and as part of a team.
• Basic math and cash-handling skills preferred.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to occasionally lift or move items weighing up to 25 pounds.
• Ability to work in office, warehouse, and shop environments as needed.

Why Join Gabrielli Truck Sales?

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision insurance
• 401(k) with company match
• Paid vacation, sick/personal time, and holidays
• Employer-paid life insurance
• Gym reimbursement program
• Career growth opportunities within a family-owned company
• Supportive team environment with a strong commitment to customer service and employee success

Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnancy, consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know.