Partner Operations Specialist

Waste Harmonics Keter; Town of Victor (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive Compensation

Annual Bonus Plan

401(k) Retirement Savings with Company Match

Medical & Dental Insurance

Paid Time Off including Birthday Off

Job summary

Waste Harmonics Keter is seeking a Partner Operations Coordinator located in Victor, NY. This role involves direct interaction with customers and vendors to address service inquiries and coordinate operational support.

Candidates should have 1-3 years of experience in customer service or vendor management and proficiency with Microsoft Office Suite. The company offers competitive compensation, annual bonuses, and a comprehensive benefits package including medical, dental, and retirement plans.

Qualifications

• 1-3 years of experience in customer service, vendor management, operations, or related field.
• Proficiency in Microsoft Office Suite.
• Familiarity with ERP or CRM systems.

Responsibilities

• Coordinate customer-facing service changes to ensure continuity.
• Manage vendor relationships and compliance with contracts.
• Oversee service performance management through audits and reporting.

Skills

Customer service

Vendor management

Operations support

Problem-solving

Education

High School degree or equivalent

Tools

Microsoft Office Suite (Excel, Word, Outlook)

ERP systems (NetSuite, Salesforce)

Job description

Who We Are

We are Waste Harmonics Keter, your partner in handling complex waste operations. Growing steadily for nearly 25 years, we have become the choice provider for managed waste services by pairing high‑touch, white‑glove customer service with data‑driven, tech‑enabled programs. From developing proprietary monitoring technology to linking arms with other industry leaders to strengthen our operations, we have a storied history of doing what’s needed to serve our customers well.

Who We’re Looking For

The Partner Operations Coordinator interacts directly with customers and vendors via phone and email to address service‑related inquiries, resolve issues, coordinate service changes, and provide day‑to‑day operational support. Working closely with Customer Service teams, this position helps ensure a seamless customer experience while maintaining strong vendor relationships and delivering timely, effective solutions.

What You’ll Be Doing

• Coordinate customer‑facing service changes such as openings, closings, and transitions to minimize disruption and ensure continuity.
• Coordinate day‑to‑day service changes and provide operational support to customers and vendors through timely communication, issue resolution, and escalation management.
• Manage hauler/vendor relationships across the full service lifecycle, including onboarding, transitions, failures, and ongoing expectations management.
• Lead hauler sourcing, bid processes, renewals, and contract management, ensuring agreements remain current, competitive, and aligned with service needs.
• Ensure vendor compliance with contracts, SLAs, pricing agreements, and payment terms, including monitoring adherence and enforcing standards.
• Oversee service performance management through audits, scorecards, failure tracking, and reporting on service gaps and vendor accountability.
• Manage invoice processing, disputes, and cost recovery, ensuring pricing accuracy, resolving discrepancies, and supporting cash flow through collections.
• Drive operational and financial optimization initiatives, including rightsizing, savings opportunities, and service cost reduction strategies.
• Maintain accurate documentation of contracts, communications, and vendor records to support compliance and operational consistency.

What You’ll Bring To The Table

• High School degree or equivalent combination of education and work experience considered.
• 1–3 years of experience in customer service, vendor management, operations, or a related field is required.
• Experience with Microsoft Office Suite — Excel, Word, and Outlook required.
• Experience with ERP or CRM systems (NetSuite, Salesforce a plus).

Preferred Skills

• Experience with ERP or CRM systems (NetSuite, Salesforce a plus).
• Prior experience in waste management, facilities, or field services is preferred.
• Experience managing vendor relationships, contracts, or service agreements preferred.

What’s Good To Know

• Onsite position located in Victor, NY.
• Schedule Monday to Friday from 8:00am to 5:00pm.
• Frequent interaction with internal and external customers.
• Fast‑paced environment requiring strong problem‑solving capabilities.

What We Bring To The Table

• Competitive Compensation.
• Annual Bonus Plan at Every Level.
• Continuous Learning and Development Opportunities.
• 401(k) Retirement Savings with Company Match; Immediate Vesting.
• Medical & Dental Insurance.
• Vision Insurance (Company Paid).
• Life Insurance (Company Paid).
• Short‑term & Long‑term Disability (Company Paid).
• Employee Assistance Program.
• Flexible Spending Accounts/Health Savings Accounts.
• Paid Time Off (PTO), Including Birthday Off, Community Volunteer Hours, and a Friday Off in the Summer.
• 7 Paid Holidays.

At Waste Harmonics Keter, we celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome candidates from all backgrounds to apply.