Workplace Experience Coordinator

ManpowerGroup; New York (NY); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

ManpowerGroup is seeking a diligent Workplace Experience Coordinator to join the Office Support team in New York, NY. You will manage daily front desk operations, welcome staff and visitors, coordinate meetings, and support onboarding and internal communications.

The role requires 2+ years in office coordination, excellent organizational and communication skills, and a customer-focused demeanor. This full-time position offers a stable shift Monday through Friday with a strong emphasis on

Qualifications

• 2+ years in office coordination or reception.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Professional, customer-service oriented demeanor.

Responsibilities

• Serve as the first point of contact for visitors, clients, and employees, creating a welcoming and professional office environment.
• Manage front desk operations, including greeting guests, handling calls, and coordinating visitor access.
• Coordinate day-to-day office operations for a smooth workplace experience.
• Maintain office supplies, equipment, and vendor relationships.
• Schedule and coordinate meetings, conference rooms, and office events.
• Support leadership with administrative tasks, calendar management, and correspondence.
• Assist with employee onboarding activities and workplace communications.
• Plan and execute internal events and employee engagement activities.
• Partner with vendors and service providers to support events.
• Track event logistics, budgets, RSVPs, and timelines.
• Maintain organized office records and documentation.
• Identify opportunities to improve office processes and employee/guest experience.

Job description

Our client, a dynamic organization in the office management and workplace services industry, is seeking a dedicated Workplace Experience Coordinator to join their team. As a Workplace Experience Coordinator, you will be an integral part of the Office Support team supporting daily operations and creating a welcoming environment for staff and visitors. The ideal candidate will demonstrate excellent customer service skills, strong communication abilities, and organizational proficiency, which will align successfully in the organization.

Job Title: Workplace Experience Coordinator

Location: New York, NY

Pay Range: $30/hr

Shift: Mon- Friday 8:30AM - 5:30pm

What's needed?

• Serve as the first point of contact for visitors, clients, and employees, creating a welcoming and professional office environment.

• Manage front desk operations, including greeting guests, handling calls, and coordinating visitor access.

• Coordinate day-to-day office operations to ensure a smooth and efficient workplace experience.

• Maintain office supplies, equipment, and vendor relationships, ensuring all workplace needs are met.

• Schedule and coordinate meetings, conference rooms, and office events.

• Support leadership and team members with administrative tasks, including calendar management, document preparation, and correspondence.

• Assist with employee onboarding activities, office communications, and workplace initiatives.

• Plan and execute internal events, team meetings, employee engagement activities, and special events from start to finish.

• Partner with vendors, caterers, and service providers to support successful event execution.

• Track event logistics, budgets, RSVPs, and timelines to ensure seamless coordination.

• Maintain organized office records, invoices, and operational documentation.

• Proactively identify opportunities to improve office processes and enhance the employee and guest experience.

What's Needed?

• 2+ years of experience in office coordination, administrative support, reception, workplace services, or event coordination.

• Strong organizational skills with the ability to manage multiple priorities simultaneously.

• Exceptional communication and interpersonal skills.

• Professional and customer-service-oriented demeanor.

• Experience coordinating meetings, events, and office operations.

• Proficiency with Microsoft Office Suite, Outlook, Teams, and calendar management tools.

• Ability to work independently while collaborating effectively across teams.

• Detail-oriented with strong problem-solving abilities.

What's in it for me?

• Opportunity to support a vibrant office environment and enhance employee experience

• Engage in a collaborative and inclusive workplace culture

• Gain valuable experience in office management and customer service

• Potential for permanent placement after temporary assignment

• Work in a supportive team dedicated to operational excellence

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans

• Dental Plan

• Supplemental Life Insurance

• Short Term Disability Insurance

• 401(k)

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis and Talent Solutions.

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis and Talent Solutions. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.