Part-Time Weekend Administrative Assistant - Behavioral Health

Northpoint Recovery; Omaha (NE); Hybrid; USD 27,000 - 30,000; Part time

Job summary

Northpoint Recovery is seeking an Administrative Assistant (Part-Time) to support front-desk operations and office management on Saturdays and Sundays. You will greet patients, handle intake paperwork, coordinate schedules, and assist with Telehealth and documentation while maintaining a warm, professional environment.

The role requires excellent communication, multitasking, and a positive attitude. You will work with leadership to improve processes, ensure Joint Commission readiness, and

Qualifications

• Must be at least 21 years old.
• Excellent communication and time management skills.
• Strong telephone and office etiquette.
• Knowledge of Microsoft Office Suite, data entry software and other office related computer software.
• Ability to perform duties with minimal supervision.
• Action-oriented with the ability to adapt to change, work independently, prioritize tasks, and drive to finish.

Responsibilities

• Coordinate office management schedules, coverage, and team needs.
• Client and staff Telehealth liaison.
• Complete intake paperwork and documentation.
• Track patient information for Joint Commission requirements.
• Assist leadership in developing data tracking processes and trainings.
• Track facility maintenance needs.
• Complete inventory ordering for designated facility.
• Schedule and complete fire drills, egress testing, safety committee meetings.
• Responsible for environmental cleanliness, organization, and presentation.
• Reception duties; scheduling of clients, answering telephone, customer service needs, follow up calls, track attendance, reminders, Medicaid transport assistance, mail processing.
• Coordinate client UA results with multidisciplinary team.
• Maintain lobby environment to promote warm and welcoming surroundings.
• Ensure a safe lobby environment for employees, clients, guardians, visitors.
• Facilitate client arrival and departure from programming.
• Schedule, organize, and manage Joint Commission and facility compliance needs.
• Screen and monitor visitors and connect them with staff.
• Identify problems and make recommendations to solve them.
• Answer inquiries and provide information to public, clients, visitors, staff.
• Train incoming and current reception/clinical staff for front desk duties.
• Liaise with facility vendors including cleaning, maintenance, and transportation services.
• Organize and manage client orientation packets.
• Collaborate with management to identify efficiencies.
• Plan in-house activities and trainings.
• Adhere to all company policies and confidentiality rules (42 CFR Part 2).
• Perform other duties and special projects as assigned.

Skills

Communication skills

Time management

Telephone etiquette

Microsoft Office

Data entry

Independence

Prioritization

Job description

Northpoint Recovery is seeking an Administrative Assistant (Part-Time) to support front-desk operations and office management on Saturdays and Sundays. You will greet patients, handle intake paperwork, coordinate schedules, and assist with Telehealth and documentation while maintaining a warm, professional environment.

The role requires excellent communication, multitasking, and a positive attitude. You will work with leadership to improve processes, ensure Joint Commission readiness, and