Part-time Virtual Assistant/Appointment Setter

WizeTalent; United States; Remote; USD 6,600 - 9,900; Part time

Benefits offered by this job

Hourly rate PHP 300-450

Remote work

Flexible hours

Supportive leadership

Long-term opportunity

Job summary

WizeMentoring seeks a reliable Virtual Assistant / Appointment Setter to manage scheduling for clients. This part-time, remote role offers flexible hours and the chance to work closely with Samee, our Advisory Success Specialist, handling meetings with professionalism and warmth.

You'll coordinate appointments via Outlook/Zoom, send reminders, prep agendas, and keep client records up to date while communicating clearly in English. Previous receptionist or VA experience is a plus.

Qualifications

• Experience coordinating appointments and calendars.
• Excellent written and spoken English is essential.
• Able to manage multiple clients professionally.

Responsibilities

• Coordinate and book appointments via Outlook and Zoom, avoiding conflicts.
• Confirm, reschedule, and follow up on appointments promptly.
• Send appointment reminders and confirmations to clients.

Skills

Scheduling

Client communication

Time management

Remote work experience

English proficiency

Tools

Microsoft Teams

Outlook

Job description

About WizeMentoring

WizeMentoring supports accounting and bookkeeping firm owners around the world to build high-performing, profitable businesses. Through proven systems and expert mentoring, we help our clients improve efficiency, strengthen leadership and achieve long-term sustainable growth. With over 20 staff in 9 different countries, we are growing rapidly and are looking for our next star team member!

Visit our website to learn more: https://www.wizementoring.com/

Job Overview

We are looking for a reliable, well-organised Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This is a part-time position ideal for someone who wants meaningful, flexible work that fits around other commitments.

You’ll essentially act as Samee (Samantha Regalado, our WizeGrowth & Advisory Success Specialist), with inbox and calendar access to manage meetings and communicate with clients on her behalf. Keeping every interaction professional, prompt, and personable.

Why Join WizeMentoring

• Hourly rate: PHP 300 - 450
• Flexible, part-time hours (averaging 1 hour/day, up to a maximum of 10 hours/week, across 5 days/week)
• 100% remote work from home
• Supportive and forward-thinking leadership team
• Opportunity to build long-term

Your Role

As a dedicated assistant/appointment setter, your focus will be managing the scheduling process and attending to queries for all WizeGrowth and WizeAdvisory clients. As such, a warm, professional, and clear communication style is essential, ensuring every interaction feels prompt and personable.

Reports to Samee (Samantha Regalado)

Key Responsibilities

Scheduling & Calendar Management

• Coordinate and book appointments for clients via Outlook and Zoom, avoiding scheduling conflicts
• Confirm, reschedule, and follow up on appointments promptly
• Send appointment reminders and confirmations to clients
• Flag any scheduling issues or conflicts to Samee proactively

Client Communication

• Handle client scheduling queries with prompt, professional responses
• Communicate with clients via Microsoft Teams, email, and/or phone with a professional, friendly tone

Meeting Preparation & Follow-Up

• Help prepare agendas, links, and materials, and follow up to ensure clients are ready ahead of meetings
• Save, organise, and file meeting recordings and notes after each session

Client Records & Onboarding

• Keep client records clean, accurate, and up to date, flagging any gaps to Samee
• Manage onboarding admin tasks and flag missing info or outstanding items to Samee

Task Tracking & Support

• Track outstanding client tasks and elevate anything needing Samee's attention
• Assist Samee with ad-hoc tasks as needed
• Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
• Excellent written and spoken English, with strong communication skills
• Good interpersonal skills and a warm, professional client-facing manner
• Highly organised, reliable and punctual
• Comfortable working independently in a remote, part-time capacity
• Prior experience as a receptionist, scheduler, or virtual assistant is a plus

Our Ideal Candidate

• Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
• Excellent written and spoken English, with strong communication skills
• Good interpersonal skills and a warm, professional client-facing manner
• Highly organised, reliable and punctual
• Comfortable working independently in a remote, part-time capacity
• Prior experience as a receptionist, scheduler, or virtual assistant is a plus

When you join WizeMentoring, you're not just getting a job. You're joining a fast-moving, impact-driven remote team that values ownership, excellence, and growth.