Executive Assistant (Remote)

Remote; San Francisco (CA); Remote; USD 9,300 - 14,000; Full time

Benefits offered by this job

Health Insurance

Performance Incentives

Job Security and Stability

Paid Training

100% Work-From-Home

Upskilling Opportunities

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing is hiring an Executive Assistant to support C-level executives in a remote setting. The role focuses on inbox management, calendar coordination, invoicing, data gathering, and report preparation to help leadership stay organized and informed.

The ideal candidate has 3+ years of EA experience, excellent English communication, and a proactive, trainable mindset. This is a graveyard-shift friendly, fully remote position with strong growth potential and team support.

Qualifications

• Minimum 3 years as an Executive Assistant to C-levels.
• Bachelor's degree or certificate required.
• Excellent phone, email and messaging skills.
• Proficient in English, written and spoken (B2+).
• Strong organization and time management capabilities.
• Proactive attitude and trainable.

Responsibilities

• Create and send invoices, track payments and record expenses.
• Gather data, prepare reports and present findings.
• Organize documents and files; perform data entry tasks.
• Manage CRM-driven marketing and sales campaigns data.
• Coordinate calendars and arrange travel itineraries.
• Handle emails, calls and client communications; maintain inbox.
• Synthesize data into reports and slides; upload media content.
• Ad hoc tasks as needed.

Skills

Executive admin to C-levels

English communication

Organizational skills

Calendar management

Tech savvy

Education

Bachelor's degree or certificate

Tools

MS Office

Google Calendar

Cloud services

Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package (with HMO):

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.