Part-Time University Event Planner

New Jersey Institute of Technology; Newark (NJ); On-site; USD 34,000 - 41,000; Part time

Job summary

New Jersey Institute of Technology (NJIT) is seeking a creative, detail-oriented Part-Time Event Planner to support planning and execution of university events in Newark. This role covers commencements, convocation, conferences, receptions, awards, lectures, and luncheons, requiring strong project management and a passion for high-quality guest experiences.

The ideal candidate holds a bachelor’s in a related field or equivalent experience with 1–3 years of event planning, preferably in higher

Qualifications

• Bachelor's degree or equivalent experience in event-related field preferred.
• 1–3 years of event planning experience, higher education preferred.

Responsibilities

• Assist in planning, coordinating, and executing in-person events from concept to completion.
• Develop and maintain event timelines, budgets, and checklists.
• Research and secure venues, vendors, and event-related services (catering, audiovisual, decor, entertainment, etc.).
• Coordinate event logistics, including set-up, breakdown, and on-site management.
• Communicate with vendors, sponsors, and partners to ensure event requirements are met.
• Assist with vendor contracts and maintain positive relationships with service providers.
• Assist in developing event promotional materials, invitations, and website content.
• Coordinate event registration and guest communications.
• Ensure brand consistency and professionalism in all event materials.
• Oversee event set-up and troubleshoot any issues that arise.
• Manage event volunteers and assist vendors to ensure smooth operations.
• Greet and engage with attendees to ensure a positive experience.
• Conduct post-event evaluations and prepare reports on event outcomes.
• Maintain organized records of event details, budgets, and vendor information.

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Attention to detail

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred (or equivalent experience)

Tools

Microsoft Office Suite

Google Workspace

Event registration platforms

Job description

New Jersey Institute of Technology (NJIT) is seeking a creative, detail-oriented Part-Time Event Planner to support planning and execution of university events in Newark. This role covers commencements, convocation, conferences, receptions, awards, lectures, and luncheons, requiring strong project management and a passion for high-quality guest experiences.

The ideal candidate holds a bachelor’s in a related field or equivalent experience with 1–3 years of event planning, preferably in higher