Hourly Event Planner (Part-Time)

New Jersey Institute of Technology; Newark (NJ); On-site; USD 34,000 - 41,000; Part time

Job summary

New Jersey Institute of Technology (NJIT) is seeking a creative, detail-oriented Part-Time Event Planner to support planning and execution of university events in Newark. This role covers commencements, convocation, conferences, receptions, awards, lectures, and luncheons, requiring strong project management and a passion for high-quality guest experiences.

The ideal candidate holds a bachelor’s in a related field or equivalent experience with 1–3 years of event planning, preferably in higher

Qualifications

• Bachelor's degree or equivalent experience in event-related field preferred.
• 1–3 years of event planning experience, higher education preferred.

Responsibilities

• Assist in planning, coordinating, and executing in-person events from concept to completion.
• Develop and maintain event timelines, budgets, and checklists.
• Research and secure venues, vendors, and event-related services (catering, audiovisual, decor, entertainment, etc.).
• Coordinate event logistics, including set-up, breakdown, and on-site management.
• Communicate with vendors, sponsors, and partners to ensure event requirements are met.
• Assist with vendor contracts and maintain positive relationships with service providers.
• Assist in developing event promotional materials, invitations, and website content.
• Coordinate event registration and guest communications.
• Ensure brand consistency and professionalism in all event materials.
• Oversee event set-up and troubleshoot any issues that arise.
• Manage event volunteers and assist vendors to ensure smooth operations.
• Greet and engage with attendees to ensure a positive experience.
• Conduct post-event evaluations and prepare reports on event outcomes.
• Maintain organized records of event details, budgets, and vendor information.

Skills

Organizational skills

Multitasking

Communication skills

Teamwork

Attention to detail

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred (or equivalent experience)

Tools

Microsoft Office Suite

Google Workspace

Event registration platforms

Job description

Hourly Event Planner (Part-Time)

Department: Office of the Provost

Reports To: Associate Provost and Chief of Staff

We are seeking a creative, detail-oriented, and highly organized Part-Time Event Planner to support the planning and execution of various university events, including commencement, convocation, conferences, receptions, award ceremonies, research showcases, lectures, and luncheons. The ideal candidate will have strong project management skills, an eye for detail, and a passion for creating memorable, well-coordinated experiences for guests.

Essential Functions:

Event Planning & Coordination:

• Assist in planning, coordinating, and executing in-person events from concept to completion.
• Develop and maintain event timelines, budgets, and checklists.
• Research and secure venues, vendors, and event-related services (catering, audiovisual, decor, entertainment, etc.).
• Coordinate event logistics, including set-up, breakdown, and on-site management.

Vendor & Stakeholder Relations:

• Communicate with vendors, sponsors, and partners to ensure event requirements are met.
• Assist with vendor contracts and maintain positive relationships with service providers.

Marketing & Communications:

• Assist in developing event promotional materials, invitations, and website content.
• Coordinate event registration and guest communications.
• Ensure brand consistency and professionalism in all event materials.

On-Site Execution:

• Oversee event set-up and troubleshoot any issues that arise.
• Manage event volunteers and assist vendors to ensure smooth operations.
• Greet and engage with attendees to ensure a positive experience.

Post-Event Activities:

• Conduct post-event evaluations and prepare reports on event outcomes.
• Maintain organized records of event details, budgets, and vendor information.

Prerequisite Qualifications:

Education & Experience:

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred (or equivalent experience).
• 1-3 years of event planning experience (higher education, preferred).

Skills & Competencies:

• Excellent organizational and multitasking skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite, Google Workspace, and event registration platforms.
• Experience with social media event promotion is a plus.

Other Requirements:

• Flexibility to work in the office and some evenings/weekends.
• Ability to lift and transport event materials (up to 25 lbs).

Compensation:

$25-$30/hour

At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Range: Hourly Employees

FLSA: Non-Exempt

Time Type: Part time

Pay Rate: Hourly

Additional Information

As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.

Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.

If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102 or call [phone]. If you have questions, please email the Human Resources Department at [e-mail].

Information regarding NJIT campus security, personal safety, and fire safety including topics such as, disciplinary procedures, crime prevention, NJIT Police law enforcement authority, crime reporting policies, and crime statistics for the most recent three year period is available on the NJIT Department of Public Safety here.

NJIT is an E-Verify employer and uses E-Verify to confirm work authorization of each new hire.