Part Time University Cashier

Aston Carter; Williamsburg (VA); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Medical, dental & vision

Life Insurance

401(k) Retirement Plan

Disability coverage

HSA

Transit benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is hiring a Part-Time University Cashier in Williamsburg, VA. The role supports the Cashiering department by receipting, recording, and depositing university funds in accordance with state guidelines and university policies.

Responsibilities include processing various payment types, posting data in Banner ERP, and balancing cash drawers. The position emphasizes accuracy, attention to detail, and FERPA compliance in a fully onsite environment.

Qualifications

• 2+ years of experience processing financial transactions or working in a banking or similar financial environment.
• Proven ability to process a high volume of payments including cash, checks, wire transfers, ACH, and scholarships.
• Experience delivering excellent customer service in person, by phone, and by email.

Responsibilities

• Accurately receipt, record, and process a high volume of university funds (cash, checks, wires, ACH, scholarships).
• Input and post financial data into Banner ERP and payment gateways (TouchNet).
• Balance daily cash drawers and reconcile transactions.”
• Investigate and resolve transaction discrepancies promptly and professionally.
• Prepare daily financial audit reports to support deposits.

Skills

Financial transaction processing

Cash handling

Customer service

Data entry

FERPA compliance

Tools

Banner ERP

TouchNet

Excel

Job description

Part-Time University Cashier

Job Description This part-time University Cashier role supports the Cashiering department in accurately receipting, recording, and depositing funds for the university in accordance with state guidelines and institutional policies. The position also assists with the disbursement of cash, salary, and travel advances, while providing high-quality customer service to students, staff, and other stakeholders. The role requires strong attention to detail, accuracy in financial transaction processing, and comfort working with institutional financial systems in a fully onsite environment.

Responsibilities

• Accurately receipt, record, and process a high volume of university funds, including cash, personal checks, wire transfers, ACH payments, and external scholarships.
• Input and post financial transaction data into the universitys institutional database (such as Banner ERP) and payment gateways (such as TouchNet), ensuring accuracy and completeness.
• Balance daily cash drawers and reconcile transactions at the close of each day to ensure all funds are accounted for.
• Identify, investigate, and resolve transaction discrepancies in a timely and professional manner.
• Compile and prepare daily financial audit reports to support accurate and timely bank deposits.
• Serve as a primary point of contact for the Bursars Office by answering complex payment and billing inquiries via telephone, email, and in-person visits.
• Provide clear, courteous, and professional customer service to students, families, staff, and other stakeholders regarding payments, billing, and account status.
• Monitor and maintain delinquent accounts by tracking balances and taking appropriate follow-up actions.
• Apply or remove administrative holds on student accounts in accordance with established policies and procedures.
• Manage returned checks and ensure appropriate actions are taken to resolve issues and update account records.
• Administer late fees and other account adjustments in line with university policies and regulatory requirements.
• Ensure all operational workflows comply with university policies, state regulations, and guidelines established by the State Treasurers Office and the Code of Virginia.
• Safeguard sensitive financial and student information by adhering to FERPA security standards and institutional data protection policies.
• Support the disbursement of cash, salary, and travel advances issued by related departments, ensuring proper documentation and control.
• Collaborate with colleagues in Cashiering and related departments to maintain efficient, accurate, and compliant financial operations.

Essential Skills

• At least 2 years of experience processing financial transactions or working in a banking or similar financial environment, including handling incoming cash and posting payments.
• Proven ability to accurately process a high volume of payments, including cash, checks, wire transfers, ACH payments, and external scholarships.
• Demonstrated experience providing excellent customer service in person, over the phone, and via email.
• Basic familiarity with Microsoft Office Suite, including Excel.
• Strong attention to detail and accuracy when entering and posting financial data in institutional systems.
• Ability to balance cash drawers and reconcile financial transactions on a daily basis.
• Capability to handle complex payment and billing inquiries with professionalism and clarity.
• Understanding of or ability to learn and adhere to university policies, state regulations, and FERPA security standards.

Work Environment

This role is fully onsite and requires regular in-person interaction with students, staff, and other campus visitors at a university cashiering office. The position is part-time and is intended to cover for an employee on leave, with an estimated schedule of 1525 hours per week. The work involves frequent use of institutional financial systems such as Banner ERP, payment gateways such as TouchNet, and standard office software including Microsoft Excel. The environment is detail-oriented and compliance-focused, with strict adherence to university policies, state regulations, and FERPA standards. The cashiering area is a professional office setting where employees handle cash and other forms of payment at a service counter and workstations throughout the day.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Williamsburg, VA.

Application Deadline

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully onsite position in Williamsburg,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.