Accounting Clerk

Talentify; Fairfax (VA); On-site; USD 74,390,000 - 78,523,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account

Transportation benefits

Employee Assistance Program

PTO

Job summary

Aston Carter is seeking an Accounting Clerk for an in‑office role in Fairfax, VA to manage full‑cycle AP/AR using QuickBooks Online and Excel. The position involves processing invoices, vendor payments, and preparing invoicing for a large volume of contracts within a small team.

The role emphasizes accuracy, journal entries, and collaboration with subcontractors, while supporting administrative and logistics tasks for professional growth in a fast-paced environment.

Qualifications

• Experience in accounting with AP/AR.
• At least 1 year using QuickBooks Online.
• Proficiency with Excel for tracking and reporting.
• Ability to post AP/AR and reconcile invoices.
• Experience handling high volumes of invoices.

Responsibilities

• Manage AP/AR functions and post transactions in QuickBooks Online.
• Cut checks for multiple vendors on a regular basis.
• Process POs and match to invoices in QuickBooks Online.
• Review and process employee expense reports promptly.
• Prepare invoicing for contracts and maintain vendor records.
• Collaborate with subcontractors to resolve billing issues.

Skills

Accounts payable

Accounts receivable

QuickBooks Online

Excel

Vendor communication

Journal entries

Google Workspace

Attention to detail

Tools

QuickBooks Online

Excel

Google Workspace

Job description

Job Description

The Accounting Clerk will handle full-cycle accounts payable and accounts receivable activities while supporting general accounting operations in a fast-paced office environment. This role focuses heavily on QuickBooks Online and involves processing invoices, reconciling transactions, managing vendor payments, and preparing invoices for a large volume of contracts. The position offers the opportunity to learn new accounting skills and contribute to administrative and logistics tasks, allowing the successful candidate to wear multiple hats and grow within the organization.

Responsibilities

• Manage the accounts payable and accounts receivable functions for the company.
• Post accounts payable transactions into QuickBooks and reconcile data within the system.
• Cut checks for approximately 20–30 vendors on a regular basis.
• Process purchase orders by matching them to invoices and entering them into QuickBooks Online.
• Review and process employee expense reports accurately and in a timely manner.
• Perform accounts receivable tasks, including posting incoming payments.
• Prepare and process invoicing for approximately 200 contracts.
• Apply a solid understanding of journal entries to support accurate financial records.
• Review subcontractor invoices for accuracy and completeness.
• Contact subcontractors to resolve billing errors and discrepancies.
• Set up direct bill accounts with subcontractors and ensure proper documentation.
• Create invoices and purchase requests in accordance with company procedures.
• File and maintain invoices and related accounting documentation in an organized manner.
• Review the internal accounting database for accuracy and update records as needed.
• Process weekly check runs, ensuring timely and accurate payments to vendors and subcontractors.
• Pull financial reports within QuickBooks Online, including reports for vendors.
• Set up new vendors in the accounting system and maintain accurate vendor records.
• Navigate online third-party platforms for payment processing and related accounting tasks.
• Collaborate and communicate with vendors to resolve issues and support strong working relationships.
• Support administrative and logistics functions as needed, contributing to a collaborative team environment.

Essential Skills

• Experience working in accounting with both accounts payable (AP) and accounts receivable (AR).
• At least 1 year of experience using QuickBooks or QuickBooks Online.
• Proficiency in QuickBooks, with the ability to work in the system for the majority of the workday.
• Ability to post AP and AR transactions and reconcile invoices accurately.
• Experience with invoice reconciliation and processing a high volume of invoices.
• Proficiency with Excel spreadsheets for tracking, reporting, and analysis.
• Ability to pull financial reports within QuickBooks Online and generate reports for vendors.
• Experience setting up new vendors and maintaining vendor information.
• Strong communication skills to interact with vendors and subcontractors.
• Ability to negotiate and resolve billing issues with vendors and subcontractors.
• Basic understanding of journal entries and their impact on financial statements.
• Ability to navigate online third-party platforms for payment processing.
• Comfort using Google Workspace for day-to-day tasks and collaboration.
• Strong attention to detail and accuracy in all accounting tasks.
• Organizational skills to manage multiple responsibilities and deadlines.

Additional Skills & Qualifications

• Experience in an accounting assistant or accounting clerk role.
• Background working with accounts payable and accounts receivable in a small team environment.
• Experience reviewing internal databases for accounting accuracy.
• Ability to handle multiple responsibilities, including administrative and logistics support.
• Interest in learning new accounting skills and taking on additional responsibilities for professional growth.
• Ability to work independently while collaborating effectively with a remote supervisor and on‑site team members.

Work Environment

This is a full-time, in‑office position based in Fairfax, operating Monday through Friday from 8:00 a.m. to 4:30 p.m. You will work as part of a small, collaborative accounting team of three, with your direct supervisor working remotely from another state. The role is heavily system‑based, with approximately 75% of the day spent working in QuickBooks Online, along with regular use of Excel, Google Workspace, and online third‑party payment platforms. The environment supports professional growth, offering opportunities to learn new accounting skills and contribute to administrative and logistics functions in addition to core accounting responsibilities. Dress code is typical professional office attire suitable for an in‑office business setting.

Job Type & Location

This is a Contract to Hire position based out of Fairfax, VA.

Pay and Benefits

The pay range for this position is $26.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fairfax,VA.

Application Deadline

This position is anticipated to close on Sep 8, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.