Student Accounts Specialist

Aston Carter; Williamsburg (VA); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan Pre-tax and Rho

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking a Student Accounts Specialist in Williamsburg, VA, to support the Bursar Office during the Workday Student implementation. This contract role handles payments, scholarships, waivers, and payment plans while ensuring accurate records and responsive service to students, families, and campus partners.

Responsibilities include data validation and documentation updates, with a focus on high-quality service and compliance during ERP transition.

Qualifications

• Experience with student accounts.
• Familiarity with Banner and/or Workday Higher Ed.
• Experience with TouchNet or similar payment processing systems.
• Knowledge of Commonwealth of Virginia financial policies and procedures.
• Strong Excel skills, including pivot tables and vlookups.

Responsibilities

• Process payments, scholarships, waivers, third-party sponsorships, and payment plans.
• Adjust student accounts and provide exceptional customer service to all stakeholders.
• Support data validation, testing preparation, and documentation updates.
• Maintain accurate student financial records during the ERP transition.
• Support various areas such as student accounts, collections, and cashiering as needed.

Skills

Accounts receivable

Advanced Excel

Customer service

Data privacy

Tools

Banner

Workday Higher Ed

TouchNet

Job description

Student Accounts Specialist

Job Description The Student Accounts Specialist provides operational and customer service support to ensure continuity of daily Bursar Office functions during the University's Workday Student implementation. This temporary backfill position involves performing a variety of student account functions, including processing payments, scholarships, waivers, third-party sponsorships, payment plans, and account adjustments while delivering exceptional customer service to students, families, faculty, staff, and external agencies. Additionally, the role supports data validation, testing preparation, documentation updates, and other operational activities necessary to maintain accurate student financial records during the ERP transition.

Responsibilities

• Process payments, scholarships, waivers, third-party sponsorships, and payment plans.
• Adjust student accounts and provide exceptional customer service to all stakeholders.
• Support data validation, testing preparation, and documentation updates.
• Maintain accurate student financial records during the ERP transition.
• Support various areas such as student accounts, collections, and cashiering as needed.

Essential Skills

• Proficiency in accounts receivable.
• Advanced Excel skills, including the ability to navigate and merge spreadsheets, and learn pivot tables.
• Strong attention to detail and privacy when working with student financial records.
• Ability to provide top-tier customer service over the phone, via email, and in person.

Additional Skills & Qualifications

• Experience with student accounts.
• Familiarity with Banner and/or Workday Higher Ed.
• Experience with TouchNet or similar payment processing systems.
• Knowledge of Commonwealth of Virginia financial policies and procedures.
• Strong Excel skills, including pivot tables and vlookups.

Work Environment

The work schedule is Monday through Friday. The role involves supporting the Bursar team's daily operations through the Workday Student implementation. The work environment emphasizes high-impact contributions over a three-year period, with tasks performed in an office setting.

Job Type & Location

This is a Contract position based out of Williamsburg, VA.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully onsite position in Williamsburg, VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.