Accounts Payable Specialist

Aston Carter; Roanoke (VA); Hybrid; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid Time Off

Job summary

Aston Carter is seeking an Accounts Payable Specialist in Roanoke, VA. The role focuses on processing vendor invoices, payments, and maintaining accurate records in a fast-paced environment. You will work with SAP/Oracle and Excel, ensuring timely payments and accurate reconciliations.

The position begins onsite for training, with remote Fridays after the initial period, and offers potential for contract-to-hire and quarterly bonuses based on performance.

Qualifications

• 2+ years accounts payable experience
• Strong understanding of full AP process
• Hands-on experience with ERP systems SAP/Oracle
• Ability to use prebuilt VLOOKUP in Excel
• Proficiency in reconciliation of vendor accounts
• Ability to manage deadlines during high-volume processing
• Attention to detail and organizational skills
• Professional communication with vendors and stakeholders

Responsibilities

• Review and enter vendor invoices with high accuracy
• Match invoices to purchase orders and receiving docs
• Route invoices for approvals per policy
• Prepare and process check runs, ACH payments, wire transfers
• Reconcile vendor statements and resolve discrepancies
• Maintain organized AP files and records
• Respond to vendor inquiries professionally
• Assist with month-end close and accruals
• Support audits with documentation and explanations
• Handle high-volume processing (50100+ invoices/day)
• Utilize ERP systems and Excel to streamline AP
• Perform other AP/finance duties as assigned

Skills

Vendor invoices processing

ERP systems

Excel VLOOKUP

Accounts payable process

Attention to detail

Vendor communication

Month-end close support

Tools

SAP

Oracle

Microsoft Excel

Job description

Job Description

The Accounts Payable Specialist is responsible for accurately processing vendor invoices, issuing payments, and maintaining thorough financial records related to accounts payable. This position plays a key role in ensuring timely payments and supporting the overall financial health of the organization. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced, high-volume environment with strong potential to grow within the department and company.

Responsibilities

• Review, verify, and enter vendor invoices into the accounting system with a high degree of accuracy.
• Match invoices to purchase orders and receiving documentation to ensure completeness and correctness.
• Route invoices for appropriate approval in accordance with company policies and established workflows.
• Prepare and process check runs, ACH payments, and wire transfers in a timely manner.
• Reconcile vendor statements and resolve billing discrepancies or payment issues promptly and professionally.
• Maintain accurate, organized, and up-to-date accounts payable files and records.
• Respond to vendor inquiries in a professional and timely manner, providing clear and helpful information.
• Assist with month-end close by preparing accounts payable accruals and related reports.
• Support internal and external audits by compiling and providing necessary documentation and explanations.
• Handle high-volume invoice processing, typically 50100+ invoices per day, while meeting deadlines.
• Utilize common ERP systems and Excel tools to streamline the accounts payable process and reporting.
• Perform other accounts payable and finance-related duties as assigned to support the team.

Essential Skills

• At least 2+ years of accounts payable experience, including processing approximately 50100+ invoices per day.
• Strong understanding of the full accounts payable process, including invoice entry, matching, approvals, payments, and reconciliations.
• Hands‑on experience with common ERP systems such as SAP, Oracle, or similar platforms.
• Ability to use prebuilt VLOOKUP functions in Microsoft Excel accurately and efficiently.
• Proficiency in reconciliation of vendor accounts and resolving billing discrepancies.
• Ability to manage deadlines and maintain accuracy during periods of high-volume processing.
• Strong attention to detail, organizational skills, and follow‑through.
• Professional communication skills for interacting with vendors and internal stakeholders.
• Demonstrated ability to walk through and clearly explain the accounts payable process from start to finish.

Work Environment

This role follows a Monday through Friday schedule from 8:00 a.m. to 5:00 p.m. The position is fully onsite for approximately the first 90 to 180 days to support training, onboarding, and integration with the team. After this period, the role offers remote work on Fridays, with onsite work on other weekdays. The environment is fast-paced and growth‑oriented, with opportunities for contract‑to‑hire and potential quarterly bonuses based on company performance. You will work extensively with ERP systems, Microsoft Excel, and standard office technology in a professional office setting.

Job Type & Location

This is a Contract position based out of Roanoke, VA.

Pay And Benefits

The pay range for this position is $21.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life &D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully onsite position in Roanoke,VA.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.