Part-Time Student Operations Administrative Assistant, IU Cinema

Indiana University; Bloomington (IN); Hybrid; USD 20,664 - 27,552; Part time

Job summary

A major educational institution is seeking a Part-Time Student Operations Administrative Assistant to support IU Cinema's operations. The role includes assisting with events, volunteer management, and administrative tasks. Candidates must be currently enrolled at Indiana University and possess strong communication skills. This position offers 6-10 hours per week with a hybrid schedule, making it ideal for students looking to gain practical experience while studying.

Responsibilities

• Pre-event assistance, post-event data tracking, and volunteer program support.
• Assist Director of Theater Operations with pre-event paperwork and annual reporting data collection.
• Distribute poster and other marketing materials.
• Monitor IU Cinema’s Ticketmaster site.
• Confirm staff participation information for select programs.
• Perform maintenance tasks in support of house and outreach departments.
• Assist with planning internal events such as staff training and volunteer appreciation events.
• Support last-minute event needs when necessary.
• Track volunteer applications and data.
• Update IU Cinema’s volunteer website as needed.
• Communicate orientation dates and volunteer opportunities to internal and external partners.
• Administer end-of-year volunteer survey.
• Update internal protocols and procedural documents.
• Assist with volunteer sign-ups.
• Attend outreach events as desired.

Skills

Basic computer skills

Strong written and verbal communication

Ability to work in a team environment

Highly thorough and dependable

Flexibility to work in a dynamic environment

High commitment to quality

Time-management and priority-setting skills

Professionalism at all times

Ability to focus for extended periods of time

Education

Currently enrolled as a student at Indiana University

2 years of experience in events, administrative duties, or a related field

Tools

Microsoft Office Suite

Job description

Part‑Time Student Operations Administrative Assistant, IU Cinema

CINEMA (BL-CINE-IUBLA) Indiana University (IU) Cinema (IUC) provides transformative cinematic experiences for all. As an academic support unit and a world‑class curatorial program and exhibition space, IUC curates unique artistic, educational, and intellectually enriching programs, including film series, visiting scholars, filmmakers, and industry professionals. Since its founding in 2010, the Cinema has served over 320,000 people and programmed films from 52 percent of the 195 United Nations‑recognized countries, offering more than 52 percent of its programming completely free of charge. IU Cinema is an energetic participant in the life of Indiana University, hosting over 200 programs and events per year that combine visiting filmmakers, screenings with live music, academic and community partnerships, and special retrospectives.

Department‑Specific Responsibilities

• Pre‑event assistance, post‑event data tracking, and volunteer program support.
• Assist Director of Theater Operations with pre‑event paperwork and annual reporting data collection.
• Distribute poster and other marketing materials.
• Monitor IU Cinema’s Ticketmaster site.
• Confirm staff participation information for select programs.
• Perform maintenance tasks in support of house and outreach departments.
• Assist with planning internal events such as staff training and volunteer appreciation events.
• Support last‑minute event needs when necessary.
• Track volunteer applications and data.
• Update IU Cinema’s volunteer website as needed.
• Communicate orientation dates and volunteer opportunities to internal and external partners.
• Administer end‑of‑year volunteer survey.
• Update internal protocols and procedural documents.
• Assist with volunteer sign‑ups.
• Attend outreach events as desired.
• Perform other duties as needed.

Education

• Currently enrolled as a student at Indiana University.

Preferred Education

• 2 years of experience in events, administrative duties, or a related field.

Required Skills

• Basic computer skills and willingness to become proficient in Microsoft Office Suite.
• Strong written and verbal communication.
• Ability to work in a team environment.
• Highly thorough and dependable.
• Flexibility to work in a dynamic environment.
• High commitment to quality.
• Time‑management and priority‑setting skills.
• Professionalism at all times.
• Ability to focus for extended periods of time.

Preferred Skills

• Proficiency in Microsoft Office Suite.
• Enthusiasm for cinema and IU Cinema’s mission.

The person in this role must be able to navigate and work within a multi‑level facility, remain in a stationary position for extended periods, and lift or transport materials weighing up to 10 pounds. Essential functions require accommodations if needed.

Eligibility for Federal Work‑Study is required. Check status using One.IU account.

Bloomington, Indiana. The position is eligible for a hybrid schedule, subject to future changes.

6‑10 hours per week with a regular daytime schedule. Some evening and/or weekend hours may be requested; schedule may vary with the Cinema’s programmatic calendar.

Equal Opportunity Employment

Indiana University is an equal‑opportunity employer and a provider of ADA services. Discrimination in hiring is prohibited. See Indiana University Notice of Non‑Discrimination for contact information.