Part-Time Student Events Coordinator

University of Texas at Austin; United States; On-site; USD 25,000 - 29,000; Part time

Job summary

University of Texas at Austin is seeking a Student Events Assistant on a part-time, hourly basis at the Kay Bailey Hutchison Energy Center. You will assist the Event Manager with planning, logistics, and vendor coordination for signature programs and alumni events.

The role emphasizes professional communication, data tracking, and on-site support. Enrolled UT students provide hands-on experience in event operations with evening/weekend scheduling as needed.

Qualifications

• Must be a current UT Austin student enrolled for the term.
• Strong organizational skills and attention to detail are required.
• Reliable, punctual, and able to work independently with minimal supervision.
• Comfortable communicating professionally with vendors, staff, and guests.
• Professional writing skills for email correspondence with the public.
• Comfortable with data entry and maintaining accurate records.
• Ability to lift up to 25 lbs and be on your feet during events.
• Evening and weekend availability based on the event calendar.

Responsibilities

• Assist the Event Manager with day-to-day planning for upcoming events.
• Support room setup and breakdown, including furniture and signage.
• Respond to public inquiries about events, registration, and information.
• Process and track event payment forms, invoices, and related paperwork.
• Maintain event data tracking, registrations, guest lists, and attendance.
• Coordinate with vendors to confirm timelines and logistics.
• Be on-site day-of contact for vendors and guests when directed.
• Greet and guide guests, speakers, sponsors, and vendors at events.
• Troubleshoot minor issues and elevate as needed to the Event Manager.
• Assist with post-event breakdown, cleanup, and inventory of supplies.
• Perform other event-support duties as assigned.

Skills

Organizational skills

Attention to detail

Professional writing

Vendor communications

Public speaking

Data entry

Teamwork

Reliability

On-your-feet stamina

Education

Currently enrolled UT Austin student

Tools

Microsoft Office

Google Workspace

Asana

Luma

Excel

Canva

Event registration platforms

Job description

University of Texas at Austin is seeking a Student Events Assistant on a part-time, hourly basis at the Kay Bailey Hutchison Energy Center. You will assist the Event Manager with planning, logistics, and vendor coordination for signature programs and alumni events.

The role emphasizes professional communication, data tracking, and on-site support. Enrolled UT students provide hands-on experience in event operations with evening/weekend scheduling as needed.