Campus Events Coordinator: Programs & Logistics

University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

University of Texas at Austin is seeking an Events Coordinator in the Special Education department to plan and coordinate events from start to finish on UT's main campus. The role ensures logistics, scheduling, vendors, communications, budgets, and event details are well managed to deliver a positive attendee experience.

The position requires strong organizational and time-management skills, proficiency in MS Office, and experience with event timelines and post-event evaluations.

Qualifications

• Experience planning and coordinating events end-to-end.
• Ability to manage multiple events or projects simultaneously.
• Experience with budgets, purchase orders, invoices, and post-event evaluations.
• Excellent written and verbal communication and customer-service skills.

Responsibilities

• Coordinate, organize, and facilitate all aspects of events including contracts and PO management with hotels and consultants, materials and supplies, travel arrangements, reimbursements, and final payments to meet grant/contract requirements.
• Provide transactional support for grant managers across research grants.
• Other duties as assigned.

Skills

Event planning

Budgeting

Vendor coordination

Communication

Time management

Customer service

Education

Bachelor's degree

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

University of Texas at Austin is seeking an Events Coordinator in the Special Education department to plan and coordinate events from start to finish on UT's main campus. The role ensures logistics, scheduling, vendors, communications, budgets, and event details are well managed to deliver a positive attendee experience.

The position requires strong organizational and time-management skills, proficiency in MS Office, and experience with event timelines and post-event evaluations.