Part-Time Staffing Coordinator Assistant

Health First; Melbourne (FL); On-site; USD 18,000 - 28,000; Part time

Job summary

Health First in Florida is seeking a Staffing Assistant to provide administrative support to the Clinical Staffing Coordinator, handling phone calls, documenting staff callouts, and assisting with schedule updates.

The Staffing Assistant ensures smooth daily staffing operations by responding to inquiries, maintaining accurate records, coordinating shift coverage, and communicating with nursing units and staffing personnel to support quality patient care.

Qualifications

• High School Diploma or equivalent.
• No work experience required.
• Proficient in Microsoft Office – Teams, Outlook, Word, Excel, PowerPoint.
• Ability to speak and understand English language both in written and verbal instructions.
• Sound organizational skills to include time management, critical thinking and problem-solving.
• Excellent communication and problem-solving.
• Attention to detail and follow through with task completion.
• Ability to multitask and work in a fast-paced environment.
• Must have ability to work in often-stressful environment.
• Must have ability to concentrate on multiple priority activities.
• Must have critical thinking and problem-solving skills.

Responsibilities

• Answers and manages phone calls related to staffing, including employee callouts, shift requests, and scheduling inquiries.
• Documents call-outs, tardiness, and other attendance issues, notifying the Clinical Staffing Coordinator and nursing leadership as needed.
• Assists in updating schedules in the hospital’s staffing system, ensuring real-time accuracy.
• Communicates urgent staffing needs and shift openings to staff, including float pool, per diem and agency personnel.
• Supports the scheduling of last-minute shift coverage by contacting available staff and coordinating placements.
• Maintains and organizes staffing records, attendance logs, and shift change requests.
• Supports processing time-off requests and shift trades in accordance with hospital policies.
• Provides general clerical support, including data entry, filing and preparing reports as needed.
• Collaborates with the Clinical Staffing Coordinator and nursing supervisors to ensure smooth staffing operations.
• Upholds confidentiality and compliance with hospital division policies and regulatory guidelines.

Skills

Administrative support

Microsoft Office

English language

Time management

Organizational skills

Communication

Multitasking

Problem-solving

Education

High School Diploma

Associate’s degree in healthcare or business administration

Tools

Microsoft Teams

Outlook

Word

Excel

PowerPoint

Job description

Health First in Florida is seeking a Staffing Assistant to provide administrative support to the Clinical Staffing Coordinator, handling phone calls, documenting staff callouts, and assisting with schedule updates.

The Staffing Assistant ensures smooth daily staffing operations by responding to inquiries, maintaining accurate records, coordinating shift coverage, and communicating with nursing units and staffing personnel to support quality patient care.