Part-Time Special Events Coordinator

City of Waukesha; Waukesha (WI); On-site; USD 23,000 - 28,000; Part time

Job summary

City of Waukesha is seeking a Special Events Assistant to support community events, supervise staff and volunteers, and ensure safe, high‑quality activities. The role reports to the Recreation Supervisor - Special Events and collaborates with vendors for event readiness.

Requires 18+, CPR/First Aid/AED certification (or obtainable within one year) and knowledge of event operations. This is a yearlong, part-time seasonal position with opportunities for hands-on event management.

Qualifications

• Must be 18 years or older.
• CPR, First Aid, AED certification required or obtainable within first year.
• Prefer knowledge of concession stand operations, cash handling and safe food handling procedures.
• Ability to assign duties and supervise personnel, volunteers and contractual entertainment.
• College or university degree in business, marketing, recreation or related area preferred.

Responsibilities

• Assist in hiring staff/volunteers for events.
• Coordinate and lead implementation of community activities with the supervisor.
• Work with vendors for prices, equipment and supplies.
• Ensure event readiness including site and facility inspections.
• Oversee staff/volunteers to ensure proper supervision and safety.
• Handle event setup and takedown; manage on-site public relations and rules enforcement.
• Assist in financial procedures and standard adherence for operations.
• Verify staff/volunteer hours and submit weekly reports.
• Attend staff trainings and prepare event programming and scheduling.

Skills

Supervision

Staffing

Cash handling

Food safety

First aid CPR AED

Lift ability

Education

College degree preferred in business/marketing/recreation

Job description

City of Waukesha is seeking a Special Events Assistant to support community events, supervise staff and volunteers, and ensure safe, high‑quality activities. The role reports to the Recreation Supervisor - Special Events and collaborates with vendors for event readiness.

Requires 18+, CPR/First Aid/AED certification (or obtainable within one year) and knowledge of event operations. This is a yearlong, part-time seasonal position with opportunities for hands-on event management.