Event Coordinator

City of Santa Fe Springs; Holland (MI); On-site; USD 26,000 - 29,000; Part time

Job summary

The City of Santa Fe Springs seeks an Event Coordinator to plan and execute community events for the Parks and Recreation Department. You will manage events from initial planning through on-site execution and evaluation, coordinating schedules, vendors, staffing, equipment, site operations, and expenses.

Work with City staff, sponsors, contractors, volunteers, and the public to ensure safe, organized, and welcoming events; the role requires evenings and weekends as needed.

Qualifications

• At least two years of experience in event coordination, recreation, hospitality, community programming, marketing, or communications.

Responsibilities

• Plan and implement assigned community events, concerts, celebrations, and other department activities.
• Develop event work plans with timelines, staffing, equipment, and facilities.
• Secure and coordinate vendors, performers, contractors, and food providers.
• Coordinate permits, public safety, traffic control, and facility use with City departments.
• Prepare staffing assignments and supervise part-time staff and volunteers.
• Oversee event setup, operation, and cleanup; respond to schedule changes and issues.
• Assist with budgets, purchase requests, contracts, and invoices.
• Develop event marketing timelines and coordinate content for social media and newsletters.
• Maintain accurate event records and sponsor commitments.
• Maintain event equipment inventory and identify replacement needs.
• Represent the department professionally to participants, partners, and vendors.

Skills

Experience in event coordination

Organizational skills

Written and verbal communication

Independent work

Relationship building with partners

Office software proficiency

Tools

CPR/AED/First Aid cert (within 6 months)

Job description

Description

PAY: $21 - $23 per hour

SCHEDULE: 24 hours per week, with some nights and weekends required.

REPORTS TO: Recreation Administrator

JOB SUMMARY: The Event Coordinator plans and implements community events for the Parks and Recreation Department. This position manages assigned events from initial planning through on-site execution and evaluation. Responsibilities include coordinating schedules, vendors, entertainment, staffing, equipment, site operations, and event-related expenses.

The Event Coordinator works with City staff, community organizations, sponsors, contractors, volunteers, and members of the public to provide safe, organized, and welcoming events.

Examples of Duties

• Plan and implement assigned community events, concerts, celebrations, and other department activities.
• Develop event work plans that identify timelines, locations, staffing, equipment, supplies, parking, utilities, and other operational requirements.
• Secure and coordinate vendors, performers, contractors, food providers, and participating organizations.
• Work with City departments and outside agencies to address permits, public safety, traffic control, facility use, and site requirements.
• Prepare staffing assignments and provide direction to part-time employees and volunteers during events.
• Oversee event setup, operation, and cleanup while responding to schedule changes, equipment issues, weather conditions, and other unexpected circumstances.
• Assist with developing event budgets and process purchase requests, contracts, invoices, and payment documentation in accordance with City procedures.
• Develop and maintain event marketing timelines to ensure information is shared accurately and in a timely manner.
• Assist with creating and distributing event content for social media, email newsletters, websites, flyers, signs, and other promotional materials.
• Maintain accurate event records, including contact information, agreements, schedules, attendance, revenue, expenses, incidents, and evaluations.
• Fulfill event-related sponsorship commitments, including signage, displays, announcements, and sponsor participation.
• Maintain an inventory of event equipment, decorations, signs, and supplies and identify replacement or purchasing needs.
• Serve as a professional and responsive department representative when working with participants, partners, vendors, and members of the public.
• Review each assigned event and recommend changes that improve safety, participation, customer experience, efficiency, marketing reach, or financial performance.
• Follow established City and department policies, safety procedures, purchasing requirements, brand standards, and customer service expectations.
• Support other department programs, projects, marketing efforts, and events as assigned.

Typical Qualifications

• At least two years of experience in event coordination, recreation, hospitality, community programming, marketing, communications, or a related field. Relevant education may be considered in place of experience.
• Experience coordinating vendors, staff, volunteers, or event operationspreferred.
• Experience creating social media content, promotional materials, or other public communications preferred.
• Strong organizational skills and the ability to manage multiple events, deadlines, and details.
• Effective written and verbal communication skills.
• Ability to work independently, make sound decisions, and respond calmly to changing event conditions.
• Ability to establish positive working relationships with City staff, community partners, vendors, volunteers, and the public.
• Proficiency with email, word-processing, spreadsheet, scheduling, social media, and other standard office applications.
• Valid driver’s license and an acceptable driving record.
• Availability to work evenings, weekends, and occasional holidays.
• Ability to obtain CPR, AED, and First Aid certification within six months of employment.

Supplemental Information

• Work includes a combination of office, facility, and outdoor work environments with frequent movement between recreation facilities and event locations.
• Work may require evenings, weekends, holidays, and irregular hours to support programs, events, rentals, and facility operations.
• Work includes frequent interaction with participants, user groups, contractors, vendors, sponsors, and the public.
• Work requires occasional lifting, carrying, setup, teardown, and physical support of programs, events, and operational activities.

This position is not eligible for benefits.