Part-Time Security Operations Admin Assistant

Paisboa; Pottstown (Montgomery County); On-site; USD 32,000 - 42,000; Part time

Job summary

The Hill School is seeking a Part-time Administrative Assistant to support the Director of Security and the Security Operations Manager. The role is 90-95% in the security office and 5-10% on campus, handling scheduling, onboarding, and budget-related tasks.

Responsibilities include maintaining officer schedules, purchasing supplies, and digitizing documents, with collaboration across IT and security teams to ensure smooth campus operations.

Qualifications

• Strong capability with technology including Microsoft Office suite and cloud-based apps.
• Excellent written and verbal communication skills.
• High School Diploma required.
• Public safety experience or education environment exposure is preferred.

Responsibilities

• Prepare and distribute the daily Security operations schedule by gathering information from campus departments.
• Assist in preparation and maintenance of the shift schedules of Security Officers.
• Assist the Security Operations Manager with onboarding of new hires.
• Place orders for office supplies, uniforms, and other operations supplies needed.
• Maintain records regarding officer activity, vehicle inspection sheets, uniforms, radios, contact information, and seniority.
• Assist in organizing, scheduling, and filing for Officer training.
• Assist with adherence to departmental budgets and processing of invoices.
• Learn the transportation software systems and serve as a backup as needed.
• Be trained in the Gatehouse operation and campus vehicle entry processes.
• Launder departmental property on campus as needed.
• Assist with special events and other essential duties for the Director of Security.

Skills

Technology aptitude

Verbal communication

Education

High School Diploma

Tools

Microsoft Office

SharePoint

Job description

The Hill School is seeking a Part-time Administrative Assistant to support the Director of Security and the Security Operations Manager. The role is 90-95% in the security office and 5-10% on campus, handling scheduling, onboarding, and budget-related tasks.

Responsibilities include maintaining officer schedules, purchasing supplies, and digitizing documents, with collaboration across IT and security teams to ensure smooth campus operations.