Part-Time School Procurement & Inventory Coordinator

The Pegasus School; Huntington Beach (CA); On-site; USD 25,000 - 36,000; Part time

Job summary

The Pegasus School is seeking a Part-Time Purchasing Assistant in the Business Office to support daily purchasing operations, manage purchase requests, and maintain purchasing records to ensure timely supplies for faculty and staff.

The role collaborates with the CFO and office staff, coordinates with vendors, processes orders, tracks deliveries, and identifies cost-saving opportunities while providing excellent customer service.

Qualifications

• Bachelors degree.
• 13 years of administrative/clerical support, office reception, bookkeeping, or accounting.
• Proficiency with Google Workspace and Microsoft Office, specifically Word, Excel, and PowerPoint.

Responsibilities

• Receive, review, and process employee purchase requests, ensuring requests are complete, accurate, and appropriately approved.
• Create purchase orders and place orders with approved vendors.
• Monitor order status and communicate shipping updates to employees.
• Coordinate with vendors to resolve order discrepancies, damaged shipments, returns, shortages, and credits.
• Receive deliveries and reconcile shipments with purchase orders and packing slips.
• Maintain organized purchasing records and documentation.
• Develop and maintain positive relationships with vendors.
• Research products, pricing, and vendor options to identify cost savings and efficiencies.

Education

Bachelors degree

Tools

Google Workspace

Microsoft Office

Job description

The Pegasus School is seeking a Part-Time Purchasing Assistant in the Business Office to support daily purchasing operations, manage purchase requests, and maintain purchasing records to ensure timely supplies for faculty and staff.

The role collaborates with the CFO and office staff, coordinates with vendors, processes orders, tracks deliveries, and identifies cost-saving opportunities while providing excellent customer service.