Part-Time School Office Coordinator & Front Desk Admin

PORTAGE TOWNSHIP SCHOOLS; Portage (IN); On-site; USD 17,000 - 22,000; Part time

Job summary

PORTAGE TOWNSHIP SCHOOLS is seeking a part-time administrative assistant to maintain operations and communications between department staff and the district. The role requires managing the reception area, handling telephone and mail communications, and coordinating office workflow to sustain a professional image.

Strong written and verbal communication, confidentiality, and organizational skills are essential.

Qualifications

• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Effective technical and communication writing skills
• Ability to operate basic office equipment such as computers, copiers, printers
• Demonstrated organizational and interpersonal communication skills
• Ability to maintain confidentiality in all aspects of the operations of the department
• Ability to interact with and understand group dynamics
• Ability to carry out oral and written communication with a minimum of supervision
• General knowledge of computer skills and knowledge of relevant software
• Ability and willingness to continue education and training necessary to maintain highest level of quality service and support

Responsibilities

• Maintain operational and communication link between the department staff and the district.
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Help coordinate the work flow of the office.
• Receiving/sorting mail and other communications
• Support the departmental staff in other activities as assigned

Skills

Clerical procedures

Office management

Technical writing

Office equipment

Organizational skills

Confidentiality

Interpersonal communication

Written communication

Computer skills

Training willingness

Job description

PORTAGE TOWNSHIP SCHOOLS is seeking a part-time administrative assistant to maintain operations and communications between department staff and the district. The role requires managing the reception area, handling telephone and mail communications, and coordinating office workflow to sustain a professional image.

Strong written and verbal communication, confidentiality, and organizational skills are essential.