Part-Time Remote Data Entry & Donor Admin Clerk

Santa-Barbara-Audubon-Society; Santa Barbara (CA); Remote; USD 36,000 - 39,000; Part time

Job summary

Santa Barbara Audubon Society is seeking a part-time Data Entry/Administrative Clerk to support the Executive Director. The role is home-based with weekly mail duties, roughly 6–8 hours per week, and compensation of $27.00 per hour.

Responsibilities include donor data management in DonorPerfect, mail coordination, and generating reports for the Board. Candidates should have office experience, strong communication skills, and be able to pass a background check.

Qualifications

• Some advanced coursework or equivalent relevant office experience.
• Ability to work from home, including stable wifi and reliable, secure phone connection or coverage.
• Ability to pick up mail from the PO Box and, after logging, deliver it to the Executive Director, Treasurer, or others as appropriate.
• Proficient using a Windows based laptop computer and Google Workspace (documents, sheets, etc.)
• Experience with DonorPerfect and/or Constant Contact a plus.
• Strong oral and written skills and effective communication via phone, email and video conference.
• Accuracy and attention to detail a must.
• Must exercise discretion and confidentiality in handling member/donor information.
• Must be authorized to work in the United States and able to pass a background check.
• Must live within a reasonable commuting distance of Santa Barbara and be available to perform these local duties as needed.
• Must be able to provide three professional references upon request.

Responsibilities

• Pick up mail at local PO Box, log, and distribute mail on a weekly basis at minimum.
• Maintain and update contact and financial donor data in DonorPerfect and synchronize email address additions/changes in Constant Contact.
• Generate and mail official thank you receipts and coordinate with Executive Director and/or President for personal notes on large contributions.
• Respond to messages left on office phone, coordinating with the Executive Director as needed.
• Assist with response to general inquiries emailed via the “Contact Us” form on our website.
• Generate donor and member reports for the Board on a monthly basis.
• Generate and provide mailing lists for the newsletter and membership, annual appeal, and other campaigns in a timely manner to support mailing deadlines.
• Generate annual list of contributors for inclusion in the September newsletter.
• Organize and maintain digital files such as copies of thank you letters.
• Enter National Audubon member data into DonorPerfect in coordination with Membership Chair.
• Perform general errands that may be assigned by the Executive Director and Board President.

Skills

Data entry

Administrative support

Communication

Attention to detail

Education

Some advanced coursework or equivalent relevant office experience

Tools

DonorPerfect

Constant Contact

Google Workspace

Job description

Santa Barbara Audubon Society is seeking a part-time Data Entry/Administrative Clerk to support the Executive Director. The role is home-based with weekly mail duties, roughly 6–8 hours per week, and compensation of $27.00 per hour.

Responsibilities include donor data management in DonorPerfect, mail coordination, and generating reports for the Board. Candidates should have office experience, strong communication skills, and be able to pass a background check.