Part-Time Remote Bookkeeper & Contract Admin Pro

Brodson Construction Inc; Miami Beach (FL); Hybrid; USD 34,000 - 62,000; Part time

Job summary

Brodson Construction Inc. is seeking an experienced, highly organized consultant to manage ongoing bookkeeping and provide contract-administration support in a part-time capacity.

The role requires independent work, discretion, and coordination with existing accountants and attorneys in Miami. Responsibilities include maintaining QuickBooks records, reconciling accounts, tracking payments and deadlines, and summarizing contract terms.

Qualifications

• At least five years of relevant bookkeeping, accounting or financial-administration experience
• Strong working knowledge of QuickBooks Online
• Demonstrated experience reviewing or administering contracts
• Ability to understand and summarize complex business documents in plain language
• Excellent attention to detail and follow-through
• Strong organizational and record-management skills
• Sound judgment regarding when to resolve an issue independently and when to involve an attorney, CPA or other specialist
• High level of discretion and professionalism
• Ability to communicate clearly with business owners and external professional advisers
• Experience managing financial information across multiple accounts or entities is preferred

Responsibilities

• Maintain accurate and current bookkeeping records in QuickBooks
• Reconcile bank, credit-card and other financial accounts
• Review and properly categorize transactions
• Track payments, reimbursements, loans and transfers between accounts or entities
• Maintain supporting documentation for financial transactions
• Prepare clear monthly financial reports and summaries
• Identify unusual transactions, missing information or discrepancies requiring attention
• Coordinate with outside accountants and CPAs on tax filings, reporting and year-end requirements
• Organize historical financial records and help establish reliable ongoing procedures
• Maintain strict confidentiality regarding all personal and business financial information
• Review agreements and prepare concise summaries of their primary business terms
• Identify and track payment obligations, deliverables, renewal dates, notice periods and termination provisions
• Review insurance, indemnification and other operational requirements and flag them for appropriate professional review
• Maintain an organized contract database and calendar of important deadlines
• Compare invoices, payments and ongoing obligations against applicable agreements
• Identify inconsistencies, missing documentation or terms requiring clarification
• Coordinate questions and follow-up with attorneys, accountants, vendors and other advisers
• Ensure matters requiring legal interpretation or advice are promptly escalated to licensed counsel

Job description

Brodson Construction Inc. is seeking an experienced, highly organized consultant to manage ongoing bookkeeping and provide contract-administration support in a part-time capacity.

The role requires independent work, discretion, and coordination with existing accountants and attorneys in Miami. Responsibilities include maintaining QuickBooks records, reconciling accounts, tracking payments and deadlines, and summarizing contract terms.