Part-Time Regulatory Compliance Specialist, Childcare

Healthy Kids Programs; Danbury (CT); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare for children 1

Job summary

Healthy Kids Programs is seeking a part-time Regulatory Compliance Specialist to support documentation and licensing across the organization operating in multiple states. You will collaborate with the CEO and various departments to keep records accurate, up-to-date, and compliant with state requirements.

The role emphasizes organization, meticulous tracking, and proactive follow-up to ensure timely submissions and proper licensing coverage for childcare programs nationwide.

Qualifications

• Excellent organizational skills, attention to detail, and ability to manage multiple deadlines.
• Strong data-entry skills and experience with spreadsheets or databases.
• Clear written and verbal communication; discretion with confidential information.
• Ability to work independently while coordinating with multiple departments.
• Willingness to learn and work with regulations across several states.
• Experience in administrative, compliance, or regulated environments is a plus.

Responsibilities

• Track children's medical and health documentation across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Maintain accurate spreadsheets, databases, and tracking systems.
• Monitor expiration dates and send reminders for updates.
• Follow up with teams regarding outstanding documentation.
• Help ensure documentation is collected and maintained per requirements.
• Identify issues and bring them to the CEO or appropriate department.
• Maintain organized information on childcare requirements across ~15 states.
• Assist with tracking state-specific licensing and documentation.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Keep internal compliance information current when requirements change.
• Organize information for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports, spreadsheets, checklists, and tracking documents.
• Maintain accurate compliance databases.
• Provide the CEO with updates on outstanding documentation and compliance items.
• Communicate with internal teams to obtain missing information and resolve issues.
• Assist with audits and related administrative projects.
• Maintain confidentiality when handling children's, family, and employee information.
• Perform other duties as assigned.

Skills

Organizational skills

Follow-through

Spreadsheets & databases

Data entry

Written & verbal communication

Discretion with confidential info

Independent yet collaborative

Regulatory familiarity (multi-state)

Job description

Healthy Kids Programs is seeking a part-time Regulatory Compliance Specialist to support documentation and licensing across the organization operating in multiple states. You will collaborate with the CEO and various departments to keep records accurate, up-to-date, and compliant with state requirements.

The role emphasizes organization, meticulous tracking, and proactive follow-up to ensure timely submissions and proper licensing coverage for childcare programs nationwide.