Multi-State Compliance Coordinator – In-Person

Healthy Kids Programs; Town of New Windsor (NY); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Employer-paid childcare for children

Telehealth, vision, and dental

401(k) for eligible employees

Paid sick time

On-demand pay

Professional development and career

Job summary

Healthy Kids Programs is seeking a highly organized Compliance Coordinator to support documentation, licensing, and cross‑state regulatory duties for our growing childcare network.

Reporting to the CEO and collaborating with Operations, Registration, HR, and other teams, you will track medical and health records, identify missing or expiring items, and coordinate timely follow‑ups to ensure compliance across states.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong follow-through and ability to manage multiple deadlines.
• Strong computer skills and comfort working with spreadsheets and databases.
• Accurate data-entry and recordkeeping skills.
• Strong written and verbal communication skills.
• Ability to identify discrepancies and follow up until issues are resolved.
• Ability to work independently while collaborating with multiple departments.
• Professionalism and discretion when handling confidential information.
• Willingness to learn and work with requirements across multiple states.

Responsibilities

• Track required medical and health documentation for children across multiple states.
• Review records for missing, incomplete, or expired documentation.
• Monitor expiration dates and coordinate follow-up on required updates.
• Maintain accurate spreadsheets, databases, checklists, and compliance records.
• Track state‑specific childcare licensing and documentation requirements.
• Monitor regulatory deadlines, renewals, and expiration dates.
• Assist with keeping internal compliance information current as requirements change.
• Organize documentation for licensing reviews, inspections, and audits.
• Track outstanding compliance items and follow up through completion.
• Prepare routine compliance reports and provide the CEO with updates on outstanding items.
• Communicate with internal teams to obtain missing information and resolve documentation issues.
• Identify discrepancies or potential compliance concerns and elevate them to the CEO or appropriate department.
• Maintain confidentiality when handling children's, family, and employee information.
• Assist with compliance projects and other related administrative duties as assigned.

Skills

Organization

Attention to detail

Follow-through

Data entry

Excel/Databases

Communication

Independent work

Discretion

Time management

Tools

Spreadsheets

Databases

Document management systems

Job description

Healthy Kids Programs is seeking a highly organized Compliance Coordinator to support documentation, licensing, and cross‑state regulatory duties for our growing childcare network.

Reporting to the CEO and collaborating with Operations, Registration, HR, and other teams, you will track medical and health records, identify missing or expiring items, and coordinate timely follow‑ups to ensure compliance across states.