Part-Time Receptionist / Clerical (Billingual Preferred)

THE JACOBSON LAW FIRM P.C.; San Antonio (TX); On-site; USD 22,000 - 30,000; Part time

Job summary

THE JACOBSON LAW FIRM P.C. is seeking a Part-Time Receptionist/Clerical Assistant for our San Antonio office. The role is on-site, 16–20 hours per week, with a focus on greeting clients, handling calls, scheduling, and clerical support. Bilingual English/Spanish is preferred but not required.

You will manage front-desk operations, process client intake, and assist with document preparation while maintaining confidentiality and professionalism in a busy legal environment.

Qualifications

• High school diploma or equivalent required.
• 1+ year of receptionist/front desk/administrative support experience preferred.
• Strong phone etiquette and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word) and comfort with scanning/copying/PDF tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet clients and visitors, manage check-in, and maintain a polished reception area.
• Answer and route multi-line phone calls; take accurate messages and communicate them interoffice with follow-up.
• Schedule consultations and appointments; coordinate calendars and conference room logistics.
• Assist with client intake packets and front-desk questions (without providing legal advice).
• Copy, scan, print, assemble, and file documents (paper and electronic); basic document formatting in Word/PDF.
• Organize client files and support probate and estate planning workflows with document handling.
• Receive, sort, and distribute incoming mail and deliveries; coordinate outgoing mail/couriers.
• Maintain confidentiality of client records and sensitive personal/financial documents.
• Monitor and restock office supplies; provide overflow administrative help to attorneys.

Skills

Bilingual English/Spanish

Strong communication

Attention to detail

Data entry

Education

High school diploma

Tools

Microsoft Office

Outlook

PDF tools

Job description

Part-Time Receptionist / Clerical (Bilingual Preferred)

Location: San Antonio, Texas (on-site)

Position Type: Part-time (typically 16-20 hours/week; schedule set within normal business hours)

Practice Areas: Estate Planning, Probate, Business Law

Position Summary

We are seeking a professional, dependable Part-Time Receptionist/Clerical Assistant to serve as the first point of contact for clients and to support day-to-day administrative operations in our San Antonio law office. This role is ideal for someone who is organized, courteous, and able to manage a busy front desk while handling confidential legal information with discretion. Notary Public is a plus. Bilingual (English/Spanish) is preferred but not required.

Key Responsibilities

Reception & Client Experience

Greet clients and visitors, manage check-in, and maintain a polished reception area

Answer and route multi-line phone calls; take accurate messages, tracking and communicating those messages interoffice and ensure timely follow-up with callers

Schedule consultations and appointments; coordinate calendars and conference room logistics

Assist with client intake packets and general front-desk questions (without providing legal advice)

Clerical/Administrative Support

Copy, scan, print, assemble, and file documents (paper and electronic)

Prepare and proofread correspondence, labels, envelopes, and basic document formatting in Word/PDF

Organize client files and help open/close matters consistent with firm procedures

Support probate and estate planning workflows with document handling (e.g., execution packets, mailing packets, checklists)

Mail, Deliveries, and Records

Receive, sort, and distribute incoming mail and deliveries; coordinate outgoing mail/couriers

Perform accurate data entry (client/matter information, contact updates)

Maintain confidentiality of client records and sensitive personal/financial documents

Assist with records retention and general office organization

Office Operations

Monitorand restock office supplies; coordinate with vendors as needed

Provide overflow administrative help to attorneys and support staff during peak times

Required Qualifications

High school diploma or equivalent

1+ year of receptionist, front desk, or administrative support experience (professional office preferred)

Strong phone etiquette and written communication skills

Proficiency with Microsoft Office (Outlook, Word) and comfort with scanning/copying/PDF tools

High attention to detail, strong organization, and reliability

Ability to handle confidential information with discretion

Ability to manage multiple tasks with shifting priorities in a client-facing environment

Preferred Qualifications

Bilingual (English/Spanish) with ability to communicate professionally with clients in both languages

Prior experience in a law firm or professional services office

Familiarity with legal documents and workflows (estate planning and probate exposure is a plus)

Experience with client intake, scheduling, and/or case/matter management software