Administrative Assistant – Probate, Trust & Estate Law Firm

Caldwell, Bennett, Thomas, Toraason & Mead, PLLC; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A boutique law firm in Dallas, Texas, is in search of a highly organized Administrative Assistant. The role involves supporting attorneys and staff with e-filing, managing calendars, correspondence, and client intake. Ideal candidates have prior law experience, strong attention to detail, and proficiency in Microsoft Office. If you thrive in detailed-driven environments and want to be an operational anchor in a tight-knit team, apply now by sending your resume and cover letter to the provided email address. They are looking for someone who is professional and client-focused.

Qualifications

• Prior law experience preferred (probate, litigation, or family law a plus).
• Familiarity with Texas e-filing systems is required.

Responsibilities

• Prepare and file pleadings and manage digital documents.
• Maintain calendars, deadlines, hearings, and scheduling with courts and clients.
• Draft and manage correspondence and client communications.
• Conduct intake calls, set up new matters, and assist with onboarding.
• Provide general administrative support.

Skills

Strong communication skills

Attention to detail

Client-focused demeanor

Tools

Microsoft Office

Clio

Job description

We are a small boutique probate, trust, and estate litigation law firm seeking a highly organized Administrative Assistant to support our attorneys and staff with e-filing, calendaring, correspondence, scheduling, and client intake. This role is ideal for someone who thrives in a detailed-driven, deadline-heavy environment and enjoys being the operational anchor of a tightknit team.

Responsibilities

• Prepare and file pleadings and manage digital documents
• Maintain calendars, deadlines, hearings, and scheduling with courts and clients
• Draft and manage correspondence and client communications
• Conduct intake calls, set up new matters, and assist with onboarding
• Provide general administrative support, including mail, scanning, and organization

Qualifications

• Prior law from experience preferred (probate, litigation, or family law a plus)
• Familiarity with Texas e-filing systems
• Strong communication skills and attention to detail
• Proficiency with Microsoft Office; experience with Clio is helpful
• Professional, calm, client-focused demeanor

To Apply

Send your resume and brief cover letter explaining your interest in the role to: [e-mail]