Part Time Receptionist

Whispering Pines Marketing, LLC; Derry Village (NH); On-site; USD 30,000 - 40,000; Part time

Job summary

A family-owned community in Derry, NH, is seeking a detail-oriented Part Time Receptionist. This role involves managing financial transactions, assisting with accounts receivable, and ensuring smooth office operations. Ideal candidates will have experience with QuickBooks Online and strong communication skills.

Qualifications

• Experience with QuickBooks Online and accounting procedures.
• Strong communication and multitasking skills.

Responsibilities

• Answer phone calls and assist tenants.
• Manage accounts receivable and maintain financial records.
• Perform clerical duties including data entry and filing.

Skills

QuickBooks Online

Excel

Google Drive

Accounting Procedures

Communication

Organizational Skills

Interpersonal Abilities

Job description

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Job Summary:

We are seeking a detail-oriented and organized Part Time Receptionist / Administrative Assistant / Bookkeeper (24-26 hours per week) to join our team. This role is essential in managing financial transactions, assisting with accounts receivable, and ensuring smooth office operations. The ideal candidate will have experience with QuickBooks Online, strong communication skills, and the ability to multitask in a fast-paced environment.

Qualifications & Skills:

• Proficiency in QuickBooks Online, Excel, and Google Drive
• Strong knowledge of accounting procedures and accounts receivable functions
• Familiarity with technical accounting concepts such as debits, credits, invoices, and billing
• Excellent organizational and multitasking skills
• Strong communication and interpersonal abilities to interact with tenants and team members
• Ability to handle sensitive financial information with confidentiality and accuracy
• Previous experience in administrative support, bookkeeping, or property management is a plus

Responsibilities:

• Answer phone calls, respond to inquiries, and provide assistance to tenants
• Perform clerical duties, including data entry, filing, and document management
• Address tenant concerns professionally, including questions about rent payments, utilities payments, lease / rental terms, property policies, and maintenance requests.
• Manage accounts receivable, including recording transactions, issuing invoices, and following up on outstanding payments
• Maintain accurate financial records and assist with technical accounting tasks such as debits/credits, bills, and invoices
• Utilize QuickBooks Online to record transactions and generate financial reports
• Create and maintain spreadsheets for tracking financial and operational data
• Receive and process rent payments, ensuring accurate records and timely deposits
• Collaborate with the accounting team to prepare financial reports and ensure compliance with relevant regulations
• Assist with general office management tasks to support daily business operations

This position is ideal for someone who enjoys a mix of bookkeeping, administrative tasks, and customer service. If you have strong attention to detail and the ability to manage multiple responsibilities, we encourage you to apply!

Company Description

Whispering Pines Mobile Home Village and Sales, located in Derry, New Hampshire, is a family-owned community and dealership that has been serving the state since 1958. The community features approximately 275–298 home sites, offering both new and pre-owned manufactured and modular homes from top builders like Redman Homes, Pine Grove Homes, and Commodore Homes. With a dedicated on-site sales office and a service team boasting over 100 years of combined experience, Whispering Pines provides comprehensive support—from home selection to site preparation and setup—ensuring a smooth path to homeownership.

Additional Details:

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Advertising Services

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